Executive Reception & Office Coordinator

Bolder Trustees (Switzerland) AG; Arbach; Vor Ort; CHF 52.000 - 78.000; Vollzeit

Zusammenfassung

Bolder Trustees (Switzerland) AG in Baar, Switzerland, is seeking a proactive Receptionist / Office Management Assistant/Manager to join our dynamic, international team. You will be the first point of contact, manage meetings, coordinate travel, and support everyday office operations with a friendly, professional approach.

This role requires excellent German and English, strong Microsoft skills, and the ability to work independently as well as in collaboration with colleagues.

Qualifikationen

• Dynamic person able to handle a fast-paced international environment.
• Self-sufficient and proactively initiates tasks independently.
• IT Savvy and open to mastering new software.
• Ability to prioritize tasks and stay organized.
• Discrete, motivated and collaborative, able to work autonomously.

Aufgaben

• Organize Teams calls and moderate internal meetings.
• Schedule meetings from Outlook and use Scheduler features.
• Greet visitors, manage reception, and prepare coffee and refreshments.
• Maintain meeting rooms and organize post and office supplies.
• Handle calls, copying/scanning, and document completion.
• Assist with travel arrangements and expense reporting.
• Support events and coordinate on-site and off-site meetings.

Kenntnisse

Outlook

Teams

PowerPoint

Excel (basic)

German & English (written and spoken)

Team collaboration

Organizational skills

Discretion

Prioritization

Jobbeschreibung

Bolder Trustees (Switzerland) AG in Baar, Switzerland, is seeking a proactive Receptionist / Office Management Assistant/Manager to join our dynamic, international team. You will be the first point of contact, manage meetings, coordinate travel, and support everyday office operations with a friendly, professional approach.

This role requires excellent German and English, strong Microsoft skills, and the ability to work independently as well as in collaboration with colleagues.