Jobs in Kelowna, Germany

The HR and Procurement Officer will support the organization by managing core human resource functions and overseeing procurement activities in line with company policies. This dual-role position ensures smooth recruitment, onboarding, and employee support, while also managing ethical and compliant vendor sourcing, documentation, and contract coordination in close collaboration with the Finance Department.

Work from Home

Monday to Friday | 5 PM – 2 AM | Following client holidays

• Develop and manage overall HR strategies, systems and procedures across the organization; ensure alignment of HR initiatives with the company's vision, mission and business plan
• Oversee human resource policies, ensuring awareness, compliance, and clarity among staff.

• Lead hiring initiatives, including: job vacancies advertising, job application screening, candidate communication, and interviews process coordination.
• Prepare contract agreements for new staff, vendors, and contractors; conduct orientations for newly recruited staff.
• Oversee the annual performance appraisal system to drive high performance and foster team growth.
• Collaborate with staff and management to ensure the ongoing availability of professional development opportunities that align with team needs.
• Maintain and update all HR-related data, documentation, and staff records using Zoho HRMS. Ensure accurate tracking of leave, contracts, performance cycles, and other HR processes through the system.

• Organize team-building activities to foster a positive work environment; find novel ways to build “soft spaces” for team celebration and recognition within an internationally remote team structure.
• Spearhead initiatives to share information widely within the team, including quarterly staff newsletters or webinars.
• Address employee needs and inquiries promptly, including conflict mediation; handle workplace investigations and disciplinary actions as needed.

• Support administrative duties, including payroll processing and team calendar coordination.
• Maintain accurate human resources records, including job applications, vendor contracts, staff documentation, and leave records.
• Carry out necessary administrative duties as assigned by the supervisor.

• Vendor Sourcing and Quotations: Identify and source vendors; collect quotations as per procurement policy.
• Procurement Documentation: Maintain accurate procurement records including quotations, vendor communications, and comparative charts.
• Contract Coordination: Prepare procurement-related contracts based on validated scope and vendor details, using approved templates. Ensure timely contract drafting, secure Executive Director sign-off, and share signed copies with the Finance Department for payment processing and record-keeping.
• Finance Collaboration: Work closely with Finance to ensure compliance checks, timely payment processing, and adherence to procurement policies.

• Bachelor’s degree in human resources, or equivalent.
• Minimum 4 years of human resource experience in a non-profit, start-up, or private sector workplace. Proven ability to implement strong HR policies, foster team wellness, and support staff growth.
• Strong preference for experience in remote, international, multicultural and multilingual settings.
• Strong interpersonal and communication skills with the ability to work effectively among a highly diverse workforce.
• Knowledge of HR systems and databases.
• Strong analytical and problem-solving skills.
• Fluent in English.
• Interest in social justice and/or reproductive rights is a plus. (nice to have)