STUDENT - Lottery Licence Officer

Thunder Bay; Northwestern Ontario; On-site; CAD 30,000; Full time

Job summary

A municipal government office in Northwestern Ontario is looking for a summer student to assist with the Lottery Licensing Program. The ideal candidate will help in processing lottery applications, auditing compliance documents, and providing general administrative support. Candidates must be enrolled in a post-secondary program and have strong skills in communication, word processing, and customer service. This position also includes responsibilities related to election processes and may require some travel.

Qualifications

• Must be a student enrolled in a post-secondary program.
• Must possess intermediate skills in word processing and spreadsheets.
• Ability to communicate effectively in writing and verbally.

Responsibilities

• Assist with the Lottery Licensing Program.
• Participate in lottery licensing eligibility determination.
• Audit Lottery Reports for compliance.
• Prepare and submit quarterly reports.

Skills

Intermediate skill level in word processing

Basic online data entry skills

Ability to interpret legislation/regulations

Good customer service skills

Verbal and written communication

Education

Enrolled in a post-secondary program

Job description

POSITION SUMMARY

Under the general supervision of the Deputy City Clerk and the technical direction and guidance of the Lottery Licence Officer assists with the Lottery Licensing Program.

MAJOR RESPONSIBILITIES

• Participates in the determination of lottery licensing eligibility status, eligible use of gaming proceeds of organizations and reviews and processes lottery applications in accordance with the rules and regulations as established by the Alcohol and Gaming Commission of Ontario and related by-laws and corporate policies and procedures.
• Receives, documents, and assists in the investigation of complaints. Assists in auditing Lottery Reports/Files for compliance with Provincial and Municipal rules and regulations.
• Maintains appropriate supplies of lottery licences, application forms and terms and conditions documentation.
• Submits required quarterly reports to the Alcohol and Gaming Commission of Ontario.
• Acts as a commissioner for taking affidavits.
• Assists in the administrative process and election tabulation procedures of Municipal and District school board elections, as required.
• Provides backup relief for Administration by performing the duties of Deputy Division Registrar by: issuing burial permits and marriage licences, collecting applicable license fees, and responding to general phone and counter inquiries.
• Performs other related duties as assigned.

QUALIFICATIONS

Education/Experience

• Must be a student enrolled in a post-secondary program

Skills & Abilities

• Must be at an intermediate skill level in word processing and spreadsheets software and must possess basic on-line data entry skills
• Must possess the ability to interpret relevant legislation/regulations and be courteous and tactful in dealing with the public and demonstrate an understanding of good customer service
• An ability to communicate verbally and in writing is essential

CONDITIONS OF EMPLOYMENT

• Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)
• May be required to travel to various work locations and provide own transportation
• Must take the Oath of Secrecy

General Information

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

ONTARIO HUMAN RIGHTS CODE

It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

• Photos
• Any certificates that have photo identification
• Driver's licences
• Police records checks

Note: The above documentation will be requested by the Human Resources Division should you be the successful applicant. If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

ACCOMMODATION

Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY

Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: [phone].

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

Additional Requirements for Summer Students

If you are offered a position as a summer student, you will be required to show proof of completing a full-time/part-time academic year (September to April) in 2024/2025 at a school, college, university or other educational institution. You may also be required to show proof of validity of your driver's licence, professional licences, and/or education when such certification constitutes a job requirement or corporate program requirement.