Student Assistant, New Student Transition

Douglas College; New Westminster, Coquitlam; Hybrid; Part time

Job summary

A leading educational institution in British Columbia seeks a Student Assistant to support campus programs and foster inclusion. Responsibilities include event planning and collaborating with faculty and peers. Candidates should be organized, possess strong interpersonal skills, and be available for flexible working hours, primarily on-site. This position offers students valuable real-world experience while facilitating meaningful connections.

Benefits

Health and Dental Benefits

Pension Plan

Professional Development opportunities

Fitness Centre access

Qualifications

• Must be detail-oriented and professional.
• Availability to attend Friday Hangouts events.
• Must have an open mind to diverse cultures.

Responsibilities

• Support planning and execution phases of events.
• Assist in creating educational content.
• Collaborate with campus partners to enhance experiences.

Skills

Interpersonal skills

Communication skills

Organizational skills

Problem-solving skills

Education

Enrollment at Douglas College

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

You’re driven and eager to delve into career exploration while enriching your educational journey. As a student yourself, you bring a unique perspective and valuable insights to ensuring other students are supported at the College. Whether it’s working alongside faculty, employees, and staff, or assisting your student peers, collaborating with diverse groups comes easily to you.

If this sounds like you, we need your talents! Apply to the Student Assistant position, and gain real-world knowledge, while creating meaningful career connections.

What We Offer

We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Excellent Health and Dental Benefits for eligible positions
• Defined-Benefit Pension Plan for eligible positions
• Professional Development opportunities
• Access to our Fitness Centres and Classes

Responsibilities

• Attending regular meetings with the coordinator
• Supporting the planning and execution phases of transitional programming on campus, with a focus on Friday Hangouts and Slice of Summer events
• Helping in creating and delivering educational content for Connect & Grow and similar programming initiatives
• Collaborating with the communications team to design and develop promotional materials
• Assisting with recruiting, training and leading volunteers
• Collaborating effectively with campus partners and departments to enhance programming experiences for students
• Creating a safe, inclusive, and welcoming environment for students

To Be Successful in this Role You Will Need

• The availability to attend Friday Hangouts events (every other Friday)
• Has the ability to deal with issues with maturity and thoughtfulness as they arise
• Is detail-oriented, organized, responsible, professional and flexible
• Is comfortable and has the ability to work with limited supervision
• Has an open mind to cultures, practices, and sexual orientations different from your own
• Has excellent interpersonal, communication, and problem-solving skills
• Is committed to inclusion and is culturally sensitive to the unique challenges of diverse student groups
• Has the flexibility to work at either campus (New Westminster and the Coquitlam Campus)
• Has a basic working knowledge of Windows, MS Word, MS Excel, MS PowerPoint
• Has volunteered or been a leader for Student Life events (desired)
• Has experience in event planning (desired)
• Has leadership experience (desired)

Eligibility

Domestic students must meet ONE of the following criteria to be eligible to work as a Student Assistant/Student Research Assistant:

• The domestic student must be enrolled in, and maintain, a minimum of one or more (3 credit) courses at Douglas College throughout the work term; OR
• The domestic student must have been enrolled in, and maintained, a minimum of one or more (3 credit) courses at Douglas College in the term immediately preceding the work term and has indicated an intention to enroll at the college in the term immediately following the work term; OR
• The domestic student must be enrolled in, and maintain a minimum of two or more (3 credit) courses at another accredited public post-secondary institution in B.C. throughout the work term; OR
• The domestic student must have been enrolled in, and maintained, a minimum of two or more (3 credit) courses at another accredited public post-secondary institution in B.C. in the term immediately preceding the work term and has indicated an intention to enroll at the institution in the term immediately following the work term

• International students must meet ONE of the following criteria, to be eligible to work as a Student Assistant/Student Research Assistant:
• The international student is enrolled in full-time studies at Douglas College, throughout the academic year; OR
• The international student, who is not a Douglas College student, but is an international student at another accredited public post-secondary institution in B.C., has a valid Study Permit that has the notation – “May accept employment on or off campus if meeting eligibility criteria as per R186 (F), (V) or (W). Must cease working if no longer meeting these criteria.” Proof of enrollment in full-time studies from the other post-secondary institution is required.

An original copy of a Social Insurance Number (SIN) and an original Study Permit are required by law before commencing work at Douglas College.

Qualified Douglas College students meeting the above criteria will be given first preference over students of other qualifying institutions.

Additional Information

The position is located at the New Westminster Campus and Coquitlam Campus. Hours of work: up to a maximum of 20 hours/week. The work terms for this position are:

1. Fall 2025: September 2, 2025 – December 15, 2025
2. Winter 2026: January 5, 2026 – April 24, 2026
3. Summer 2026: May 4, 2026 – August 16, 2026

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you first find out about this employment opportunity?
  • Douglas College Careers Site
  • LinkedIn
  • Indeed
  • Social Media (Facebook, Instagram)
  • Personal Referral
  • Agency Referral
  • Professional Association Website
  • Colleges and Institutes Canada (CICAN)
  • Canadian Association of University Teachers (CAUT)
  • Douglas College CareerHUB
  • Career Fair or Other Hiring Event
  • Other
  • Glassdoor
• * If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?
  • Yes
  • No
  • Not Applicable
• * If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).

  (Open Ended Question)

• * Being eligible to work please indicate the work terms you are applying for: Fall, Winter, Summer or combination of the above.

  (Open Ended Question)

• * If you are a current or former student, please enter your student number. (Type N/A if not applicable)

  (Open Ended Question)

• * Please confirm that you will maintain residency in the Lower Mainland for the duration of your employment.
  • Yes, I confirm
  • No, I am not able to meet this requirement