STUDENT - Archives Assistant

Thunder Bay; Northwestern Ontario; On-site; Full time

Job summary

A municipal organization in Northwestern Ontario is seeking a summer student for a position that involves general archiving and records management duties. Responsibilities include indexing archival records, scanning photographs, and researching local history. Candidates must be enrolled in a post-secondary program, preferably in archival studies. This role requires effective communication skills and the ability to work independently in a team environment.

Qualifications

• Must be a student enrolled in a post-secondary program.
• Preference for those in archival or library studies.

Responsibilities

• Indexes archival records.
• Scans and indexes archival photographs.
• Researches local history.

Skills

Ability to communicate effectively

Motivated and able to work in teams

Proficient in research

Proficiency in current software and internet usage

Courteous and tactful in dealing with the public

Education

Enrolled in a post-secondary program

Course in archival studies preferred

Job description

POSITION SUMMARY

Performs general archiving and records management duties

MAJOR RESPONSIBILITIES

• Indexes archival records
• Re-boxes archival colour photographs and other documents
• Scans and indexes archival photographs
• Researches Thunder Bay history
• Assists Archives staff with other archival and records management projects

QUALIFICATIONS

Education/Experience

• Must be a student enrolled in a post-secondary program
• Preference will be given to those students enrolled in archival or library or information studies, or who have taken a post-secondary course in archival studies

Skills & Abilities

• Familiar with the Rules for Archival Description (RAD)
• Must be able to communicate effectively both orally and in writing
• Must be highly motivated and work well in team environment
• Must be able to work with minimal supervision
• Proficient in the use of computers and current related software and the Internet
• Must be courteous and tactful in dealing with the public
• Must be a proficient researcher

CONDITION OF EMPLOYMENT

• Must take an Oath of Secrecy

General Information

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

Ontario Human Rights Code

It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

• Photos
• Any certificates that have photo identification
• Driver’s licences
• Police records checks

Note: The above documentation will be requested by the Human Resources Division should you be the successful applicant. If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

ACCOMMODATION

Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY

Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: [phone]

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

Summer Student Requirements

If you are offered a position as a summer student, you will be required to show proof of completing a full‑time/part‑time academic year (September to April) in 2024/2025 at a school, college, university or other educational institution. You may also be required to show proof of validity of your driver’s licence, professional licences, and/or education when such certification constitutes a job requirement or corporate program requirement.