Spare General Clerk

Ontario Northland; Northeastern Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading transportation agency in Ontario is seeking a Spare General Clerk responsible for providing clerical support. The ideal candidate has strong organizational skills, experience with MS Office, and the ability to work under minimal supervision. Key tasks include data entry, managing correspondence, and responding to inquiries. Competitive pay starting at $27.50/hr. Applications are welcome from diverse backgrounds.

Benefits

Competitive salary

Excellent benefits package

Defined benefit pension plan

Paid vacation

Qualifications

• Post-secondary diploma or equivalent education is preferred.
• Experience with Windows-based applications is required.
• Fluency in English and French is an asset.

Responsibilities

• Provide clerical support to various divisions.
• Manage correspondence, reports, and data entry tasks.
• Respond to inquiries and manage phone communications.
• Maintain and process documents and supplies.

Skills

Attention to detail

Organizational skills

Keyboarding

Communication (oral and written)

Microsoft Office Suite

Education

Secondary School Diploma (OSSD) or GED

College business, accounting/bookkeeping and/or office administration courses

Job description

POSITION: Spare General Clerk

DEPARTMENT: Various

LOCATION: Cochrane

REFERENCE: 800-162-26

RATE OF PAY: Starting at $27.50/ hr.

WHO WE ARE

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1100 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT

The Spare General Clerk is responsible for providing clerical support to the Rail Mechanical, Rail Infrastructure and Passenger Services Divisions in Cochrane. This position will need to be available for work on a call-in basis to cover vacation, illness and special projects within the clerical group.

MAJOR DUTIES / RESPONSIBILITIES

• Keying, editing, proofreading and finalizing correspondence, preparing reports, statements, invoices, forms, presentations and other documents from notes, using computers
• Data entry such as Time Tracking
• Respond to electronic inquiries or forward to appropriate person
• Answering, screening and forwarding telephone calls; responding to inquiries from internal and external sources and providing various information
• Photocopy and collate documents for distribution, mailing and filing
• Prepare and maintain reports from manual or electronic files, inventories, mailing lists and databases
• Process incoming and outgoing mail, manually or electronically
• Send and receive messages and documents by fax or electronic mail
• May sort, process and verify receipts, expenditures, forms and other documents
• May order office supplies, service office equipment and arrange for servicing
• May perform a variety of clerical duties such as calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements using computerized and manual systems

REQUIREMENTS

• Secondary School Diploma (OSSD) or General Education Diploma (GED)
• Completion of college business, accounting/bookkeeping and/or office administration courses are considered an asset
• Possess strong attention to detail and organizational skills
• Strong keyboarding and computer skills with experience using Windows based applications
• Must be available for short notice scheduling
• Proven experience with Microsoft Office Suite (specifically Word, Excel and Outlook)
• Excellent oral and written communication skills (strong grammar, spelling and proofreading abilities)
• Ability to work with minimum supervision and within a team environment
• Must be able to work in a fast-paced environment to meet deadlines
• Committed to Company Health and Safety
• Must be able to lift up to 30 lbs
• Preference will be given to qualified applicants who are fluent in both official languages (English and French)

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE: December 4, 2025, no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.