Scientific Records Management Assistants

Topnotch Executive Staffing; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A recruitment service provider in Toronto is seeking a detail-oriented Records Management Assistant for a 6-month contract. This role involves reviewing records, redacting sensitive information, and maintaining logs. Ideal candidates should possess strong attention to detail and organizational skills. The position requires full-time on-site work and offers a professional environment to gain valuable experience in records management.

Benefits

Full-time hours on a defined-term project

Professional work environment

Opportunity to gain valuable experience

Qualifications

• Strong attention to detail with the ability to concentrate on repetitive tasks.
• Excellent organizational skills and ability to follow step-by-step procedures.
• Trustworthy and able to work independently and as part of a team.
• Proficient in English (spoken, written, and reading).

Responsibilities

• Review and process large volumes of records following established procedures.
• Redact, remove, or destroy specific information as directed.
• Maintain clear and accurate logs of all actions taken.
• Enter updates into databases and records management systems.
• Follow instructions from supervisors and work collaboratively.

Skills

Attention to detail

Organizational skills

Dependability

Proficient in English

Education

Post-secondary education

Job description

Overview

Job Title: Records Management Assistant — Location: North York, ON (on-site) — Duration: 6 months, with possible extension — Pay: CA$18.00-CA$19.00 per hour — Hours: Full-time, Monday – Friday, 9:00 a.m. – 4:45 p.m.

About the Role

We are seeking detail-oriented Records Management Assistants to support a large-scale records project. This role involves reviewing case files and records, redacting or removing specific information, and maintaining accurate logs and database updates. It is a great opportunity for candidates who excel at focused, process-driven work in a professional environment.

Key Responsibilities

• Review and process large volumes of records following established procedures.


• Redact, remove, or destroy specific information as directed.


• Maintain clear and accurate logs of all actions taken.


• Enter updates into databases and records management systems.


• Follow instructions from supervisors and work collaboratively with the team.


• Handle sensitive and confidential information with discretion.

Qualifications

• Strong attention to detail with the ability to concentrate on repetitive tasks.


• Excellent organizational skills and ability to follow step-by-step procedures.


• Dependable, trustworthy, and able to work independently and as part of a team.


• Proficient in English (spoken, written, and reading).


• Post-secondary education or experience in records management, administration, or data entry is an asset.

Requirements

• Must be available to work on-site in Toronto for the full duration of the assignment.


• Must clear Criminal Record Check (CRC) before starting.


• Must be willing to sign a confidentiality agreement prior to commencing work.

What We Offer

• Full-time hours on a defined-term project.


• Professional work environment with structured processes.


• Opportunity to gain valuable experience in records management and compliance work.

Job Type : Fixed term contract

Contract length : 6 months

Work Location : In person

About Topnotch Employment :

Being a leading provider in the recruitment industry since 1992, Topnotch Employment provides staffing services for a wide range of positions including General Labour, Warehouse, Administrative / Office, Sales / Marketing, Accounting, IT, Clerical, and Customer Service. Our professional recruiting department has provided staff for leading organizations such as IBM, the Ontario Public Service.