Receptionist

Fraser Health Authority; Abbotsford; On-site; CAD 30,000 - 60,000; Full time

Job summary

A health organization in British Columbia is looking for an Office Assistant to manage reception duties, perform data entry, and maintain office supplies. The role requires effective communication skills and the ability to work independently. Candidates should have completed Grade 12 and possess an Office Assistant certificate, alongside six months of recent relevant experience. This position offers a competitive salary and is part of a diverse and inclusive team committed to providing excellent health care.

Benefits

Competitive compensation package

Comprehensive health benefits

Pension plan

Four weeks of vacation

Qualifications

• Grade 12 education and an Office Assistant certificate are required.
• Six months' recent related experience is preferred.

Responsibilities

• Answer incoming calls and relay messages.
• Perform general word-processing and data entry.
• Manage records and distribute mail.
• Maintain office supplies and book meeting rooms.
• Operate office equipment and perform minor maintenance.
• Handle cash transactions and maintain a petty cash account.

Skills

Effective communication

Ability to work independently

Ability to operate office equipment

Organizational skills

Typing speed of 40 wpm

Knowledge of Business English

Education

Grade 12 or equivalent

Office Assistant certificate

Job description

Salary

The salary range for this position is CAD $22.99 - $24.54 / hour

Job Summary

Come work with us!

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.

Detailed Overview

Responsible for answering all incoming calls, sorting and distributing mail, setting up client and employee files and greeting visitors or employees to the office for an assigned location.

Responsibilities

• Operates a multi-line telephone and perform reception duties such as directing calls, receiving and relaying messages, receiving and directing visitors and responding to in-person and telephone inquiries; reports problems to the manager or designate.
• Performs general word-processing and data entry functions such as inputting client information, maintaining relevant registers and typing from rough draft or general instruction including correspondence, reports and documents.
• Performs general record management duties such as assembling files, assigning filing numbers, preparing file folders and filing and distributing documents and files.
• Receives, sorts and distributes incoming and outgoing mail, incoming correspondence and courier documents; prepares and post outgoing mail, works with incoming hospital lists and distributes information within the office; signs for receipt of package and/or shipments, as per established procedures.
• Perform general office functions such as booking and setting up meeting rooms, arranging conference calls and maintaining a stock of supplies in the work area; stocks shelves and cupboards with supplies, as required.
• Operates office equipment such as photocopiers, shredders and fax machines; carries out minor maintenance such as loading paper, removing paper jams, cleaning glass and changing toner cartridges; refers further maintenance required to Manager or designate.
• Distributes and mails out staff pay cheque stubs and distributes office communiqués, as needed.
• Receives, records, checks and balances cash transactions, including receiving payments, issuing receipts and maintain a petty cash account, as needed.
• Performs other related duties as assigned.

Qualifications

Education and Experience

Grade 12, an Office Assistant certificate and six (6) months' recent related experience, or a combination of education, training and experience.

Skills And Abilities

• Ability to communicate effectively, both verbally and in writing.
• Physical ability to carry out the duties of the position.
• Ability to work independently and in cooperation with others.
• Ability to operate related equipment.
• Ability to organize and prioritize.
• Ability to type at 40 wpm.
• Knowledge of Business English.
• Knowledge of general office procedures.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

IMPORTANT: Recruitment scam warning

Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.