Receptionist & Office Assistant

Steelcon Group of Companies; Vaughan; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading construction firm located in York Region is seeking a Receptionist & Office Assistant. This role involves answering phones, greeting visitors, and providing essential administrative support to keep operations running smoothly. The ideal candidate will have over 3 years of relevant experience, exceptional organizational skills, and proficiency in Microsoft Office. An opportunity to grow within the company, making a meaningful impact in a dynamic environment is offered.

Qualifications

• 3+ years of experience in a similar role, preferably in construction, manufacturing, or related industries.
• Exceptional organizational skills with ability to manage competing priorities.
• Strong written and verbal communication skills.

Responsibilities

• Answer phones, greet visitors, and respond to inquiries.
• Provide administrative support and interact with stakeholders.
• Draft and edit correspondence, presentations, and reports.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Microsoft Office Suite

Education

Bachelor's degree or equivalent experience

Job description

RECEPTIONIST & OFFICE ASSISTANT

Drive, Grow, Excel

At Steelcon, we don’t just build steel structures; we’re shaping the future of the structural steel industry. As a trusted structural steel partner, we’re committed to excellence, innovation, and the growth of our people. We’re looking for an enthusiastic Receptionist & Office Assistant to join our team, someone who wants to make an impact and learn from the best.

If you’re driven, detail-oriented, and passionate about building a long‑term career, Steelcon offers an exciting opportunity to grow and succeed.

Why Join Us:

Join our team and become the welcoming face and organizational backbone of our company! As our Receptionist & Office Assistant, you'll be the first point of contact for visitors and the essential support that keeps our operations running smoothly. Your organizational skills, attention to detail, and friendly demeanor will make a meaningful impact on both our team and clients every day.

Key Responsibilities:

• Answer phones, greet visitors, respond to telephone inquiries, schedule couriers, and coordinate meeting and appointment schedules.
• Provide administrative support while interacting with employees, clients, and stakeholders.
• Screen calls, correspondence, and requests, determining priority and appropriate action.
• Provide administrative support to office staff by preparing briefing materials for meetings and organize relevant documents.
• Maintain adequate inventory of supplies and coordinating timely reordering.
• Draft and edit correspondence, presentations, and reports as needed.
• Manage confidential and sensitive information with absolute discretion.
• Coordinate company events and meetings, prepare agendas, and distribute materials.
• Take detailed minutes and track action items to ensure follow-through.
• Manage multiple requests simultaneously while maintaining quality and attention to detail.
• Support special projects related to construction and manufacturing operations.
• Create and maintain project documentation and filing systems.
• Provide support to the accounting department as needed.
• Other duties as assigned.

Qualifications

Required

• 3+ years of experience in a similar role, preferably in construction, manufacturing, or related industries.
• Exceptional organizational skills with ability to manage competing priorities.
• Advanced proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• Demonstrated discretion handling confidential information.
• Bachelor's degree or equivalent experience.

Preferred

• Knowledge of construction and manufacturing terminology and business processes.
• Familiarity with document management systems and enterprise software.

Attributes

• Problem‑solver who anticipates needs before they arise.
• Detail‑oriented with exceptional follow‑through.
• Adaptable to changing priorities and deadlines.
• Professional demeanor and exceptional interpersonal skills.
• Ability to work independently and as part of a team.
• Calm under pressure with excellent judgment.

Steelcon offers a unique opportunity to grow and make a meaningful impact. With the opportunity to learn from experienced leaders and make a meaningful impact on plant operations, this role offers a rewarding career path for those looking to grow within the manufacturing and industrial sectors.