Purchasing and Inventory Coordinator

MindWalk Corp. (formerly ImmunoPrecise Antibodies); Victoria; On-site; CAD 44,000 - 52,000; Part time

Job summary

A biotechnology company in Victoria, BC, is seeking a Purchasing and Inventory Coordinator to manage supplies and equipment for their lab. The role requires proficiency in purchasing, inventory management, and scientific products. The ideal candidate will hold post-secondary education and demonstrate strong organizational skills. The position offers part-time hours with potential for full-time and competitive salary ranges.

Benefits

Career development

Flexible time off policy

Health benefits

RRSP contribution matching

Qualifications

• Previous experience in purchasing and/or supply chain is preferred.
• Scientific background with scientific products is a plus.
• Experience with shipping is an asset.

Responsibilities

• Order and receive supplies and equipment for the lab.
• Oversee inventory and reorder supplies in a timely manner.
• Perform monthly credit card reconciliation.

Skills

Purchasing and Supply Chain

Communication

Organization

Microsoft 365

Attention to Detail

Education

Post-secondary education

Tools

ERP Software

Microsoft Excel

Microsoft Teams

Outlook

Job description

Overview

Purchasing and Inventory Coordinator to strengthen our Antibody Discovery team. The ideal candidate will have previous relevant working experience and be inspired to work in the biotechnology industry. This position offers a standard schedule of 30 hours per week with an annual salary range of $44,000 to $52,000, commensurate with experience and qualifications. There may be an opportunity to expand this role to full-time hours with an adjusted salary range of $55,000 to $65,000, contingent upon the selected candidate’s qualifications and ability to perform work in our laboratory facilities.

This position is based in Victoria, BC, where the main activity is fee-for-service antibody development for international clients.

Employment is contingent upon successful completion of a background check.

The benefits of working with IPA Canada include but are not limited to:

• Working in a multi-national, dedicated and result-driven team
• Opportunities to develop and implement novel technologies
• Career development and continuing education
• Competitive salary and health benefits
• Flexible time off policy
• RRSP contribution matching
• Opportunity to participate in certain strategic projects, activities, or leadership roles aimed at the further development of IPA and the IPA group of companies
• Being part of a diverse and inclusive workplace

Key Responsibilities

• Ordering and Receiving
• Perform supply and equipment ordering and receiving for the site
• Verify the receipt of ordered goods as outlined in the purchase order
• Expedite urgent orders as needed
• Ensure that deliveries are received as expected and routed as planned/scheduled
• Ensure all documents required are filed / scanned appropriately in the IPA system
• Liaise with accounts payable to match supplier invoices with packing slips and purchase orders for payment
• Rectify wrong orders, discrepancies, damaged stock, or back-order issues
• Manage vendor relationships and identify strategic purchasing opportunities
• Develop cost-saving initiatives in alignment with company objectives
• Research potential new vendors and perform risk analysis

• Inventory Management
• Oversee inventory levels and reorder supplies in a timely manner
• Perform quarterly inventory counts and track changes quarter over quarter
• Organize lab supplies for logical and efficient storage
• Ensure consistent distribution of supplies across multiple laboratory spaces
• Monitor usage trends and adjust inventory practices accordingly

• Financial Administration
• Perform monthly credit card reconciliation in dedicated expense software
• Review lab credit card purchases for accuracy and correct tax application
• Track and allocate client and R&D expenses to appropriate projects

Requirements

• Post-secondary education and/or previous work experience in purchasing and/or supply chain
• Scientific background or industry experience with scientific products preferred
• Fluent in written and spoken English
• High proficiency with Microsoft 365 System, including Teams, Excel, and Outlook
• Experience with enterprise resource planning (ERP) software and expense programs
• Shipping experience is an asset
• Strong communication, self-directed organization, and time management skills
• Excellent attention to detail
• Ability to multi-task and work collaboratively on a team and independently
• Work is performed in a laboratory environment, involving the handling of items weighing up to 50 lbs.
• Must be highly motivated with a flexible, hands-on mentality
• Must be dependable and able to manage deadlines
• Demonstrate honesty and professionalism