Property Administrator

Dream Industrial Management Corp; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading property management firm in Mississauga is seeking a Property Administrator. Responsibilities include managing tenant relationships, monthly rent collections, and preparing financial reports. Candidates should have at least 1 year of experience in real estate management, strong communication skills, and proficiency in Microsoft Office. Join a dynamic team that values diversity and innovation.

Qualifications

• At least 1 year of experience with a real estate management financial system.
• Strong interpersonal and communication skills, both verbally and in writing.
• Basic understanding of accounting and lease/CAM interpretation.

Responsibilities

• Establish and maintain a professional relationship with tenants.
• Responsible for monthly rent collection and collection of arrears.
• Prepare and present weekly and monthly A/R reports.

Skills

Interpersonal skills

Communication

Multi-tasking

Microsoft Excel

Property Management Software

Education

Post-secondary education in Accounting or Property & Building Administration

Tools

Microsoft Word

JD Edwards

YARDI

Job description

Overview

Dream is looking for a Property Administrator. Dream’s Property Management team is currently seeking a Property Administrator to join our thriving community.

Responsibilities

• Establish and maintain a professional working relationship with tenants and address their concerns in a timely and efficient manner.
• Responsible for monthly rent collection and collection of arrears; increase and track EFT participation.
• Process tenant charge-backs invoices; tenant refunds and tenant allowances.
• Prepare and present weekly and monthly A / R reports and prepare late payment notices and tenant statement of accounts.
• Prepare tenant welcome packages.
• Assist with opening and closing of utility accounts.
• Set up and maintenance of tenant accounts and contracts within Dream portals and files.
• Prepare monthly rent roll reconciliation; rental advice notices; tenant letter / memos and assist the accounting team with the preparation of annual year end packages.
• A / P : handle creation, application, and process purchase orders; reconcile open PO report; review and processing of invoices.
• Administer and update the tenant contact list and property file.
• Receive and prepare mail and courier packages; prepare boardrooms for meeting; greet visitors and monitor reception phone line.
• Responsible for the collection and maintenance of tenant / contractor insurance certificates.
• Participate in at least one annual selected community involvement initiative with your team and tenant events.

Qualifications

• At least 1 year of experience with a real estate management financial system.
• Intermediate to advanced proficiency with Microsoft Office, especially Excel and Word.
• Strong interpersonal skills, and communication with customers / tenants, both verbally and in writing.
• Highly skilled at multi-tasking and identifying priorities.
• Experience using Property Management Software. JD Edwards or YARDI is a bonus.
• Basic understanding of accounting and lease / CAM interpretation.
• Real estate industry experience.
• Post-secondary education in Accounting or Property & Building Administration.

Who we are

Dream is a leading developer of exceptional office and residential assets in Toronto, owns stabilized income-generating assets in both Canada and the U.S., and has a successful asset management business with $28 billion of assets under management. We also develop land and residential assets in Western Canada. Our entrepreneurial spirit drives us to seize unconventional opportunities and approach every project with passion and purpose. At Dream, we care about our employees, provide exciting work opportunities, open work environments, and fun events, fostering an atmosphere where continuous learning and innovation thrive. Join us and make a difference.

Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect our process, please let us know and we will work with you to meet your needs.