Property Administrator

Larlyn Property Management Ltd.; London; On-site; CAD 45,000 - 50,000; Full time

Job summary

A family-owned property management company in London, Ontario, is seeking a Property Administrator to assist Property Managers with property accounts. The ideal candidate will handle administrative tasks like phone management and filing, have 2-4 years of experience, and be proficient in Yardi and Microsoft Office. The role offers an annual salary range of $45,000 – $50,000 based on experience. This company is committed to inclusive hiring practices and seeks a customer-focused individual to join their team.

Qualifications

• 2-4 years of office experience or in related role/field.
• Training in property management or related discipline is preferred.
• Experience guiding day-to-day administrative work.

Responsibilities

• Administration of phone calls and messages for properties.
• General administration duties like filing and ordering supplies.
• Maintain understanding of administrative procedures.
• Handle tenants move-ins and move-outs in Yardi.
• Coordinate with teams to support month-end requirements.
• Attend educational courses to remain current.

Skills

Proficiency in Yardi

Microsoft Office

Strong organizational skills

Clear communication skills

Problem-solving judgment

Education

Diploma or degree in Business Administration or related field

Job description

Overview

Larlyn Property Management is a family-owned, values-driven property management company with a long-standing presence across Ontario. We take pride in our collaborative culture and commitment to doing things the right way—for our clients, residents, and employees alike. We are currently seeking a Property Administrator to strengthen our team. This role will be responsible for assisting the Property Managers to service and maintain property management accounts and for maintaining the integrity of the property files in accordance with the corporate mission statement and corporate policies and procedures.

Responsibilities

• Administration of phone calls and messages for appropriate properties.
• General administration duties such as filing, ordering supplies, maintenance requests, etc. as assigned.
• Maintain a solid understanding of condo/rental/non-profit/commercial administrative procedures including AGM registration, general meetings conduct, and meeting procedures, preparation of AGM package and budget package.
• Handle tenants move-ins and move-outs in Yardi with accurate data entry and workflow updates.
• Coordinate with functional teams to support month-end requirements, update financial documentation, and ensure all tenant and property files are complete.
• Attends educational courses and seminars to remain current on industry changes.
• Has a continuous improvement mindset — brings forward ideas, identifies inefficiencies, and suggests practical changes.

Education

• Diploma or degree in Business Administration, Property Management, or a related field.

Experience

• 2-4 years office experience or in related role/field.
• Training in property management or related discipline is preferred.
• Background in a client-centered, third-party management environment.
• Possess or working towards obtaining professional designations as they relate to the property management field is an asset.
• Experience guiding day-to-day administrative work and supporting a team’s performance.
• Proven ability to work independently while coordinating with functional teams and other departments.

Skills & Competencies

• Proficiency in Yardi and Microsoft Office (Outlook, Word, Excel) is required.
• Strong organizational skills with the ability to prioritize and manage multiple deadlines.
• Clear, professional communication skills and a customer-focused approach.
• Strong judgment in solving problems and addressing issues as they arise.

Compensation

Annual salary range: $45,000 – $50,000, commensurate with experience and qualifications

We thank all candidates; however, only those selected for an interview will be contacted. Larlyn Property Management is committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to this process, please advise the organization\'s representative of your need for accommodation measures which will be taken to enable you to be assessed in a fair and equitable manner.

Only candidates who meet the initial review criteria of the recruitment team will be contacted. This job posting may use artificial intelligence (AI)-enabled tools to help screen applications. Final hiring decisions are made by our recruitment team.