Project Coordinator - MDB

Hazelwood; Nanaimo; On-site; CAD 80,000; Full time

Job summary

A local design and build company in Nanaimo is seeking a full-time Project Coordinator to support project managers in delivering construction projects. The role includes tracking project progress, resource coordination, and managing documentation. Candidates should have a minimum of 3 years in project coordination and strong communication skills. Competitive compensation of $80,000 per year, plus benefits after 3 months.

Benefits

Health & dental premiums paid by employer

Employee & Family Assistance Program

Financial support for Apprentice training

Qualifications

• Minimum of 3 years in project coordination.
• Project management certifications preferred.
• Strong ability to engage with all levels of staff.

Responsibilities

• Track project progress and generate status reports.
• Coordinate resource scheduling.
• Oversee document control.

Skills

Project management

Resource allocation

Negotiation

Conflict resolution

Education

Post-secondary education in a related field

Tools

Online project management tools

Job description

Overview

Momentum is a locally owned and operated design and build company, specializing in custom homes, multi-family residences, spec residential projects, and commercial developments. We handle the entire design and build process, collaborating closely with clients, consultants, and sub-trades to ensure a seamless journey from initial concept to final completion. Momentum Design Build, a division of The Hazelwood Group, is looking for a full-time experienced Project Coordinator to join our team for various projects in the Nanaimo area.

Salary : $80,000

Before You Apply

• Do Not Call : We kindly request that you refrain from making phone inquiries regarding your application status. We will only contact candidates who have been shortlisted for further consideration.
• Local Candidates : To be eligible for this position, applicants must reside locally within our specified area.
• In-Person Interview : Qualified candidates should be prepared to attend an in-person interview at our head office, conveniently located in Nanaimo.

Summary

The Project Coordinator supports Project Managers in planning, executing, and delivering construction projects on time, within budget, and to specified standards. This role involves managing administrative tasks, coordinating with stakeholders, and ensuring resource availability for the project team. Key responsibilities include overseeing project deliverables, maintaining quality control, facilitating clear communication, and providing progress updates to senior management throughout the project lifecycle.

Job Duties

• Track project progress and generate status reports for managers and stakeholders.
• Coordinate resource scheduling to ensure team members have the necessary tools.
• Schedule and facilitate stakeholder meetings, maintaining clear communication.
• Oversee and manage document control; correspondence, submittals, RFIs, subcontract onboarding and documents, meeting minutes.
• Help manage Occupational Health and Safety compliance.
• Assist Pre-Construction with building permit submissions.
• Assist Project Manager with occupancy permits and project closeout including operations and maintenance manuals, final reports, schedules and warranty.
• Train new staff on project systems and processes.
• Support Project Manager with warranty requests.
• Assist management with marketing and process development.

Requirements

• Post-secondary education in a related field with a minimum of 3 years in project coordination. Project management certifications are preferred.
• Proven success in project execution, resource allocation, and use of online project management tools.
• Strong ability to engage with all levels of staff, facilitate meetings, build consensus, and maintain stakeholder relationships.
• Skilled in negotiation, conflict resolution, and decision-making, with the flexibility to manage shifting priorities and deadlines.
• Positive, responsive attitude with a result-driven approach.

Compensation & Benefits

• Benefits of Employment Why Work at Momentum?
• Financial support for Apprentice training, and continuous learning and development opportunities for Journeyperson.
• Momentum has consistent, full-time work available for many years to come.
• Benefits after 3 months (health & dental premiums are 100% employer-paid).
• Priority access to TELUS Health Virtual Care (access to a doctor 24 / 7, 365 days a year).
• Employee & Family Assistance Program.
• Supportive, respectful, and forward-thinking leadership team that values employee input and ideas.
• Team environment that encourages and supports continuous learning and career advancement.
• Collaborative management structure that values employee input and ideas.
• Friendly work environment where work / life balance is understood and valued.
• Corporate support and donations for employees involved in volunteer activities within the community.
• Compensation: 80,000 per year, depending on experience and qualifications.

About The Hazelwood Group

The Hazelwood Group is the parent company of Momentum Design Build. We appreciate your interest in joining our team and look forward to considering your application if you meet the qualifications for our current job openings. Note: We do not have an LMIA to support hiring foreign workers.

Summation

Thank you for considering a career opportunity with The Hazelwood Group. We appreciate your interest in joining our team. Before you proceed with your application, please take note of the following important points :

• Application Submission : The submission of your resume does not guarantee an interview or an actual transfer. Our hiring process is designed to identify the most qualified candidates who align with our organizations needs.
• Minimum Requirements : We encourage qualified applicants to apply for our open positions. However, to be considered, you must meet the minimum requirements related to the skills and qualifications specified in the job posting.
• Legally Entitled to Work in Canada : Please be aware that you must be legally entitled to work in Canada to apply for a position with The Hazelwood Group. Our organization does not possess a Labour Market Impact Assessment (LMIA) that would support the hiring of foreign workers.
• Acknowledgment : We sincerely appreciate the interest of all applicants in pursuing career opportunities with The Hazelwood Group. However, due to the high volume of applications we receive, we regret that only those candidates selected for an interview will receive a response to their application.