Project Coordinator

Central Okanagan Division of Family Practice; Kelowna; Hybrid; CAD 64,000 - 80,000; Full time

Job summary

A local healthcare organization in Kelowna seeks a Project Coordinator to manage and support key healthcare initiatives. This full-time role involves project planning, collaboration with stakeholders, and data analysis to drive quality improvement. Ideal candidates will have a relevant post-secondary education and experience in project management within a healthcare setting. The position offers a salary between $64,993 and $80,000 per year, with hybrid work options.

Benefits

Municipal pension plan

Company group benefits

Qualifications

• 3+ years of experience in project management or coordination role.
• Experience in quality improvement initiatives.
• Project Management certification (PMP, CAPM) is an asset.

Responsibilities

• Assist in planning and monitoring grant-funded projects.
• Coordinate the Long-Term Care Initiative.
• Develop and refine project management tools.

Skills

Project management

Data analysis

Communication skills

Collaboration

Problem-solving

Education

Post-secondary diploma or degree in relevant field

Tools

MS Office Suite

Excel

Job description

Company Description

The Central Okanagan Division of Family Practice represents family doctors serving Kelowna, West Kelowna, Lake Country, and Peachland. Founded in 2010, we are a physician-led, non-profit cooperative that identifies healthcare priorities and collaborates with local physicians, health authorities, and community partners to improve patient care. As one of 36 Divisions of Family Practice in BC, we are committed to addressing key health challenges through strategic, locally driven solutions.

Position Summary

The Project Coordinator will report directly to the Strategic Initiatives Manager and support the coordination and delivery of key healthcare initiatives, including grant funded projects and the Long Term Care Initiative. This role focuses on supporting the day-to-day coordination of projects, ensuring they are executed through a quality improvement lens, delivered on time, and completed within scope.

Collaboration with internal teams and external stakeholders is essential to ensure initiatives align with organizational goals. The Project Coordinator will also track project progress, provide both qualitative and quantitative data analysis, and support quality improvement efforts across the division to help guide strategic planning toward positive outcomes.

Responsibilities

1. Strategic & Project Support

• Assist in planning, implementing, monitoring, and closing grant-funded projects to meet outcomes.
• Support development and maintenance of strategic plans for Shared Care projects, ensuring alignment with organizational and health system goals.
• Contribute to project ideation, engagement planning, and reporting on risks, outcomes, and successes to governance bodies.

2. Long-Term Care Initiative (LTCI)

• Coordinate and support the Central Okanagan LTCI, ensuring timely delivery of milestones.
• Collaborate with the LTCI Steering Committee and stakeholders to address challenges and drive improvements.
• Help manage sub-projects and produce updates, reports, and presentations for stakeholders.

3. Project Management & Quality Improvement

• Work with the Strategic Initiatives Manager to align projects with strategic goals.
• Track and manage scope, timelines, and risks, ensuring compliance with grant requirements.
• Develop and refine project management tools and contingency plans.
• Support data collection and analysis to inform strategic adjustments in relation to quality improvement.

4. Collaboration & Stakeholder Engagement

• Provide support to project teams, ensuring clear communication and alignment with goals.
• Build and maintain relationships with stakeholders as needed.

5. Continuous Improvement & Risk Management

• Support quality assurance processes and identify gaps in program delivery.
• Contribute to ongoing improvement efforts by integrating stakeholder feedback and industry best practices.
• Assist in identifying and mitigating risks, and in maintaining contingency plans.

Skills & Competencies

• Skilled in planning, executing, monitoring, and closing projects within scope, budget, and timelines.
• Proficient in collecting, analyzing, and reporting data using QI principles to enhance outcomes.
• Strong verbal and written communication for reporting, stakeholder engagement, and team collaboration.
• Able to identify challenges, develop practical solutions, and adjust strategies to evolving needs.
• Experienced in working within cross-functional teams and participating in a high-performance culture.
• Capable of building and maintaining relationships with internal and external partners, ensuring clear communication of goals and progress.
• Skilled in anticipating risks, developing contingency plans, and ensuring accuracy and quality in project delivery.

Education, Experience & Requirements

• Post-secondary diploma, certificate, or degree in a relevant field (e.g. health administration, business administration, social sciences) or equivalent experience.
• Project Management certification (PMP, CAPM) is an asset.
• A minimum of three years’ experience in a similar administrative, project management, or coordinator role, preferably within a healthcare or community-based setting.
• Experience in quality improvement initiatives including analyzing and utilizing data for decision-making is highly desirable.
• Strong understanding of project management methods and tools.
• Flexibility to work outside regular hours as needed for program support.
• Proficiency in MS Office Suite, with advanced skills in Excel for data analysis, reporting, and project tracking.

Compensation: $64,993 – $80,000 per year

Job Type: Full-time, Permanent

Vacancies: 1

Benefits: Municipal pension plan and company group benefits

Work Location: Hybrid

We appreciate and thank all applicants for their interest, however only short-listed candidates, and those legally eligible to work in Canada will be considered.