Project Administrative Assistant - Civil & Infrastructure

Pomerleau; Quebec; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A leading construction firm is seeking a Project Administrative Assistant in Quebec. The role involves supporting project teams by managing documentation, schedules, and resources for large-scale projects. Candidates should have a College Diploma in Office Administration and at least 2 years of administrative experience. The position offers a hybrid work model and various benefits including an RRSP matching program and extensive vacation time.

Benefits

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development opportunities

Transit pass reimbursement

Minimum 4 weeks of vacation from day one

Qualifications

• Minimum 2 years’ administrative experience in a fast-paced environment.
• Strong organization skills.
• Detail-oriented with an ability to maintain documentation.

Responsibilities

• Communicate with team members, partners, and clients to provide exceptional service.
• Maintain project documentation using innovative technology systems.
• Assist with drafting contract award letters.

Skills

Administrative experience

MS Office suite

Education

College Diploma in Office Administration

Job description

Overview

As a Project Administrative Assistant working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

Responsibilities

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilize your passion for organization through the maintenance of shop drawings, RFI's, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

Qualifications

• 2+ years’ administrative experience working in a fast-paced environment.
• A College Diploma in Office Administration, or a combination of education and industry experience.
• A knack for working with MS Office suite.

Assets

• You have previous knowledge of the construction industry.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

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