Production Coordinator

dentsu; Toronto; On-site; CAD 60,000 - 65,000; Full time

Job summary

A global creative agency in Toronto is seeking a Production Department Coordinator to manage freelance bids, billing, and assist with financial processes. This full-time role requires detail-oriented skills, proficiency in Microsoft Office, and a background in production workflows. The position offers a salary range of $60k-$65k and includes benefits like medical, dental, and paid time off.

Benefits

Medical benefits

Dental benefits

Paid time off

RRSP

Qualifications

• 1-2 years of experience as a production coordinator or assistant role.
• Understanding of production workflows.
• Ability to balance multiple tasks and prioritize.

Responsibilities

• Manage all freelance bids and billing.
• Track budget actuals, revenues and reconciliations.
• Prepare monthly, quarterly and year-end financial reports.

Skills

Detail-oriented

Excellent organizational skills

Proficiency in Microsoft Office

Data entry

Problem-solving

Effective communication skills

Tools

Microsoft Dynamics

Job description

Overview

Joining Dentsu Creative, you will be part of a creative network, delivering ideas that are brought alive in new ways. Along the way, you will team up with inspiring people across the world and become part of a truly inclusive culture where everyone is given the opportunity to thrive and create the best work of their careers; always learning and always listening to shape ideas, create culture and change behavior. By bringing together the capabilities, experience and relationships of our collective experts, the opportunities for personal growth and development are endless.

Diversity is embedded in who we are and all that we do: our mindset, our solutions, and in our teams to empower an inclusive, equitable environment. We put our people at the center, creating space for growth, understanding, and learning so they can thrive. Our differences make us richer and enable stronger relationships with each other and foster greater impact for our clients. We engage with our communities to drive positive social impact by fostering equity and working to create a digital society that works for all. dentsu Creative is an agency of dentsu.

Position Overview

As Production Department Coordinator, you will be an integral member of the Broadcast Production team by providing updates on monthly spending and ensuring accurate billing and project documentation. This role will collaborate with and support our broadcast production team and regularly liaise with finance and accounting teams, handling daily administrative responsibilities while also contributing to ongoing process refinement. There is opportunity for this position to expand into a production-related capacity, contributing to shoot organization alongside producers.

Responsibilities

• Manage all freelance bids and billing, including organizing, tracking and processing.
• Pursue outstanding key project details related to invoices, estimates and comp reports.
• Track budget actuals, revenues and reconciliations through detailed review of transactions and supporting documentation, troubleshooting and resolving any discrepancies.
• Help update and maintain various internal systems and trackers.
• Monitor financial processes to ensure accuracy, and help prepare monthly, quarterly and year-end financial reports and income statements.
• Assist team with other administrative duties related to production jobs, as required.
• Support with vendor onboarding and management.

Qualifications

• Detail-oriented with excellent organizational skills.
• Ability to balance multiple tasks and prioritize, ensuring timely and accurate reporting.
• High-level of proficiency in Microsoft Office and data entry. Working knowledge of Microsoft Dynamics is an asset.
• 1-2 years of experience as a production coordinator or assistant role, with an understanding of production workflows.
• Proactive approach to problem-solving.
• Comfortable dealing with confidential information.
• Effective written and oral communication skills.

Additional information

The salary range for this position is $60k-$65k. Actual salary within the salary range will be based on a variety of factors including relevant experience, knowledge, and skills. A range of medical, dental, RRSP, paid time off, and/or other benefits also are available to all permanent employees. We know through experience that different ideas, perspectives and backgrounds foster a stronger and more creative work environment that delivers better business results. We strive to create workplaces that reflect the clients we serve and where everyone feels empowered to bring their full, authentic selves to work. We are committed to working with our candidates from all ability levels throughout the recruitment process to ensure that they have what they need to be at their best. If you need accommodation during the application or interview process, please contact [e-mail] or to begin a conversation about your individual accessibility needs throughout the hiring process.

Location

Toronto

Brand

Dentsu Creative

Time Type

Full time

Contract Type

Permanent