Procurement Coordinator

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 55,000 - 70,000; Full time

Job summary

A regional health organization in Winnipeg is seeking a Procurement Coordinator to oversee procurement activities, ensuring compliance and cost savings. The ideal candidate will have four years of procurement experience and a relevant post-secondary education. Proficiency in tools like SAP and Microsoft Office is required. This position is pivotal to the organization’s operations, requiring effective communication and negotiation skills to manage supply chain functions successfully. Join us in making health care better for the community.

Benefits

Opportunity for professional development

Supportive team environment

Qualifications

• Four years of procurement experience.
• Post-secondary education in relevant discipline.
• Experience with MRP or ERP systems.

Responsibilities

• Manage procurement activities in accordance with policy.
• Issue purchase orders and ensure contract compliance.
• Negotiate price and terms with vendors.

Skills

Knowledge of procurement processes

Effective communication

Negotiation skills

Organizational skills

Ability to work in a team

Education

Post-secondary Degree in Business Administration

Diploma in Supply Management

Tools

SAP

Microsoft Office Suite

Job description

Shared Health leads the planning and coordinates the integration of patient‑centered clinical and preventive health services across Manitoba. The organization also delivers some province‑wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The Supply Chain Management Shared Service (SCMSS) supports health services delivery across Manitoba by contracting, procuring and distributing supplies, equipment, and services to the service delivery organizations (SDOs) across the health sector. The SCMSS leads the category management health and population cluster for the Government of Manitoba and is responsible for establishing contracts for in‑scope items that can be used by stakeholders across public sector partners.

Responsibilities

As part of the SCMSS Team, under the direction of the Procurement Manager, the Procurement Coordinator is involved in all aspects of procurement in accordance with Shared Health Policy and Procedures. The incumbent is responsible for a group of assigned commodities requiring a high level of expertise and product knowledge. Procurement activities include issuing purchase orders, ensuring contract compliance, sourcing and negotiating price and terms for non‑contracted goods, data maintenance, cost savings initiatives, expediting functions and return of goods. The role also involves maintaining contact and liaison with all levels of staff regarding procurement requirements and participating in work groups specific to purchasing and contracting matters.

Experience

• Four years of recent procurement experience with responsibility for making financial commitments via purchase orders.
• Experience in utilizing computers in performance of duties. Software programs include Microsoft Office programs such as Outlook, Excel, Word, etc.
• Experience in using the procurement and warehousing functions in Material Requirements Planning (MRP) or Enterprise Resource Planning (ERP) systems such as SAP (preferred), Oracle, AS/400 or others.
• Experience in dealing with all levels of staff and communicating effectively.
• Experience on a service desk or using a call tracking system.

Education

• Post‑secondary Degree, Diploma or Certificate in Business Administration or related discipline.
• Procurement Program courses are preferred.
• Supply Chain Management Association Diploma in Supply Management is an asset.
• An equivalent combination of education and experience may be considered.

Certification / Licensure / Registration

Not Applicable

Qualifications and Skills

• Demonstrates knowledge of, and support for Shared Health’s Mission Statement and goals, and the Shared Health Code of Conduct.
• Knowledge of the Personal Health Information Act (PHIA), Protection of Persons in Care Act, Workplace Hazardous Material Information System (WHMIS), Principles of Routine Practices (Universal Precautions) and other legislated acts.
• Knowledge of filing systems and record keeping.
• Knowledge of inventory control systems and concepts.
• Ability to communicate effectively, both orally and in writing, with all levels of staff. Selects the best method of communication for the situation.
• Ability to organize workload and work methods to determine priorities and meet deadlines.
• Ability to negotiate with vendors and suppliers.
• Ability to make complex mathematical calculations.
• High level of accuracy.
• Ability to readily adapt to fast‑paced situations.
• Ability to comprehend, interpret and apply all policies and procedures pertaining to Shared Health Manitoba’s procurement system.
• Ability to work in a team‑oriented environment.
• Strong commitment to quality and customer‑focused service.

Physical Requirements

• Manual dexterity required.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the “Apply” icon below to upload their cover letter, resume and copy of licenses/certification.

Security and Background Checks

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Equal Employment Opportunity Statement

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.