Organizational Development Coordinator

British Columbia Institute of Technology; Burnaby; Hybrid; CAD 65,000 - 88,000; Part time

Job summary

An educational institution in Metro Vancouver is seeking a part-time Organizational Development Coordinator to administer programs and improve systems. This role supports the Organizational Development team and requires strong communication and analytical skills. Ideal candidates should have a diploma in a related field and experience in project coordination. A competitive pay and flexible hybrid work arrangements are offered.

Benefits

Competitive pay

25 days of vacation

Health and dental plan

Defined benefit pension plan

Free access to Fitness Centre

Qualifications

• Three to four years of experience in administrative and project coordination.
• Demonstrated ability to coordinate projects of various sizes.
• Exemplary written and verbal communication skills.

Responsibilities

• Act as the first point of contact for the Organization Development department.
• Participate in the research and development of OD programs.
• Coordinate workshop deliveries and logistics.

Skills

Communication skills

Analytical skills

Project coordination

Problem-solving skills

Education

Diploma in a related field

Tools

Microsoft Office Suite

Job description

Overview

At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.

Position Summary

BCIT’s People, Culture, and Inclusion department is seeking a regular, part-time (80% FTE – equates to 28 hours per work week) Organizational Development Coordinator. This role coordinates and administers organizational, leadership and professional development programs. The position also provides assistance to the Director and the Organizational Development Consultant in the delivery of programs through the administration, material reviews, information gathering, planning and coordination. As a part of the Organizational Development team, they recommend improvements to administrative and Organization Development systems, costs, processes and procedures. This position also promotes and supports departmental and Institutional plans and objectives on an ongoing basis.

Responsibilities

• Acts as the first point of contact for the Organization Development (OD) department. Explains policies and procedures, provides information on programs and services, assesses basic needs and refers as appropriate.
• Participates in the research and development of OD programs and initiatives and contributes to the overall department’s operations from a coordination, administrative, and financial perspective.
• Assists in developing, streamlining and maintaining data, systems, materials, documentation and reports, for the seamless coordination of programs and services.
• Coordinates the workshop deliveries by managing the registrations, answering inquiries, coordinating schedules, assessments, room bookings, catering and the set-up/tear-down logistics. Drafts and distributes communications and invitations, preparing materials/presentations/handouts.
• Administers evaluation surveys, prepares reports, maintains workshop and meetings calendars, handling the OD costing administration, and other related duties.
• Attends and assists workshops as required, transcribes notes, supports group exercises, follows-up on post-workshop requirements.
• Maintains learning and development records, runs queries, and prepares reports. Coordinates and administers the implementation and maintenance of various tools and systems, including set-up and testing processes and assessments.
• Administers and participates on various committees in support of OD Director as committee chair. Schedules and coordinates meetings, prepares agendas and minutes, conducts research, prepares reports and meeting packages, organizes records management, maintains support IT systems, follows up on action items.
• Assists in the coordination, writing and distribution of communication strategies across various platforms and media, as related to OD initiatives, programs and updates. Develops, administers and maintains digital content on BCIT websites and the BCIT SharePoint intranet.
• Assists the Director and OD Consultant with coordination and administration of special assignments, meetings and projects.
• Provides back up, administrative, coordination and financial support to the Professional Development (PD) Fund Administrator as needed.

Qualifications

• Diploma in a related field including studies in communications, organizational development, leadership, human resources and business administration.
• Three to four years of experience in administrative and project coordination systems, business operations and/or financial administration.
• Basic knowledge and understanding of organization, leadership and professional development concepts.
• Demonstrated the ability to coordinate projects of various sizes and scope.
• Exemplary written and verbal communication, interpersonal and customer services skills to act as the first point of contact, explain policies and procedures, prepare communications and provide information on programs and services.
• Strong analytical and problem-solving skills to review and assess course and material content, analyze data, prepare reports and resolve systems issues.
• Demonstrated experience in creating and maintaining digital content for the websites.
• Ability to recognize opportunities and make recommendations to improve processes.
• Ability to navigate and learn new technologies and systems comfortably.
• Advanced skills in Microsoft Office products, including demonstrated proficiency in Word, Excel and PowerPoint.

Benefits

• Competitive pay
• Minimum of twenty-five days of vacation
• Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $500 if eligible
• Defined benefit pension plan with employer contributions
• Flexible hybrid work arrangements available
• Access to most BCIT Flexible Learning courses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
• Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, click here

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and see how we hire.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

Posting Category

Posting Category Administration

Salary Range

Salary Range $65,404 - $87,887, with a control point of $81,755 per annum

Additional Salary Information

Salary prorated based on percentage and term of appointment. The Compensation Range is the span between the minimum and the maximum base salary for a position. The control point of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position. In the normal course, employees will be hired, transferred, or promoted between the minimum and the control point of the salary range for a job, taking internal equity into account. Salaries above the control point may be considered for extenuating circumstances and must be approved by an external governing body.

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained? Successful candidates will be required to submit official transcript(s) from the granting institution for verification.
  • GED
  • High School Diploma
  • Certificate
  • Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
• * How many years of experience do you have in this type of position?
  • 0-1
  • 1-2
  • 3-5
  • 6-9
  • 10+
• * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
  • I currently reside in the Lower Mainland
  • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
  • I do not currently reside in the Lower Mainland and I am unwilling to relocate
• * Given the posted salary range for this position, please indicate your salary expectation should you be the successful candidate for this position.

  (Open Ended Question)