operations officer - administration

Hercules Moving Company INC; Toronto; On-site; CAD 52,000 - 72,000; Full time

Job summary

Hercules Moving Company INC in Toronto is seeking an experienced office administrator/office manager to support daily operations on site. The role requires 3 years to less than 5 years of experience and English proficiency.

The position involves implementing and evaluating administrative procedures, supervising staff, coordinating budgets, and ensuring compliance with privacy legislation and records requests. Fast-paced environment, strong organizational skills and reliability are essential.

Qualifications

• Experience of 3 years to less than 5 years in an administrative role.
• On-site work at a physical location; no remote option.
• Proficient with MS Office and ERP/accounting software.
• Strong written and verbal communication skills in English.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Resolve conflict situations.
• Oversee payroll administration.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Time management

Organized

Ability to multitask

Integrity

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

MS Office

MS Project

QuickBooks

ERP software

Accounting software

Electronic scheduler

Spreadsheet

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Transportation company

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Oversee payroll administration

Supervision

• 3-4 people

Experience and specialization

• Computer and technology knowledge
• Electronic scheduler
• Enterprise resource planning (ERP) software
• MS Project
• Quick Books
• Spreadsheet
• Accounting software
• Human resources software
• MS Excel
• MS Office
• MS Word

Additional information

Transportation/travel information

• Willing to travel

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player