Administration officer

Kibbi Technologies Inc.; Mississauga; On-site; CAD 42,000 - 62,000; Full time

Job summary

Kibbi Technologies Inc. in Mississauga is seeking an experienced office administrator to implement and review procedures, delegate work, and coordinate payroll and office services. The role requires strong communication, organization, and budget oversight skills.

The ideal candidate will have 3–5 years of experience, a 1–2 year college diploma, and proficiency in QuickBooks and MS Office. English language required; 40 hours per week with varying shifts.

Qualifications

• College diploma (1–2 years) or equivalent.
• 3 years to less than 5 years of admin experience.
• Experience coordinating office services and payroll administration.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Coordinate office services such as accommodation, relocation, equipment, supplies, and security.
• Assist in preparing operating budgets and maintain inventory controls.
• Assemble data and prepare reports, manuals and correspondence.
• Perform data entry.
• Oversee and coordinate office administrative procedures.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Skills

Oral communication

Written communication

Organized

Reliability

Time management

Team player

Education

College diploma (1–2 years)

Tools

QuickBooks

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

• 3 years to less than 5 years

TASKS

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Oversee payroll administration
• Plan and control budget and expenditures

SUPERVISION

• 5-10 people

COMPUTER AND TECHNOLOGY KNOWLEDGE

• Quick Books
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Tight deadlines
• Attention to detail

PERSONAL SUITABILITY

• Excellent oral communication
• Excellent written communication
• Organized
• Reliability"
• Time management
• Team player

EMPLOYMENT TERMS OPTIONS

• Evening
• Morning
• Day
• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week