administrative coordinator

1Northwest Security Services; Northwestern Ontario; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Free parking available

Learning/training paid by employer

Job summary

1Northwest Security Services in Ontario is seeking an Office Administrator to support daily operations at the on-site location. The role involves organizing back-office procedures, coordinating office services, and ensuring timely reporting and inventory control.

The ideal candidate will have 1–2 years of experience, proficiency with MS Office and data entry, and the ability to work under pressure in a fast-paced setting.

Qualifications

• Secondary school graduation certificate is required.
• 1 year to less than 2 years of experience in a similar role.
• Strong data entry and MS Office skills.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Oversee and co-ordinate office administrative procedures.
• Maintain inventory of supplies, equipment and uniforms.
• Order office supplies and maintain inventory.
• Oversee the scheduling and dispatching of vehicles and goods.
• Oversee operational logistics of the organization.

Skills

MS Office

Spreadsheet

MS Outlook

Data entry

Time management

Attention to detail

Education

Secondary school graduation certificate

Tools

Electronic scheduler

Database software

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Rural area
• Security guard agency

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Maintain inventory of supplies, equipment and uniforms
• Order office supplies and maintain inventory
• Oversee the scheduling and dispatching of vehicles and goods
• Oversee operational logistics of the organization

Supervision

• No supervision responsibility

Credentials

• First Aid Certificate

Experience and specialization

Computer and technology knowledge

• Electronic scheduler
• Spreadsheet
• MS Office
• MS Outlook
• Database software

Additional information

Security and safety

• Basic security clearance

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Benefits

Health benefits

• Health care plan

Other Benefits

• Free parking available
• Learning/training paid by employer