office manager

Government of Canada; Whitby; On-site; CAD 45,000 - 55,000; Full time

Job summary

A Local Government Office in Whitby is seeking an organized administrative professional. The role involves reviewing procedures, coordinating office services, and assisting with budget preparation. Candidates should have a secondary school diploma and strong communication skills. Experience is an asset. This position requires an ability to multitask and work under pressure. Applicants must be able to work independently at the physical location with no remote option available.

Qualifications

• Experience is considered an asset.
• Ability to work independently in a fast-paced environment.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure deadlines are met.
• Assist in the preparation of operating budget and maintain budgetary controls.
• Coordinate and plan for office services.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Time management

Organized

Ability to multitask

Flexibility

Efficient interpersonal skills

Team player

Integrity

Education

Secondary (high) school graduation certificate

Tools

Microsoft Publisher

MS Excel

MS Outlook

MS PowerPoint

MS Word

Quick Books

Social Media

MS Windows

Electronic mail

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations

Experience and specialization Computer and technology knowledge

• Microsoft Publisher
• Electronic mail
• Quick Books
• Social Media
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information Security and safety

• Bondable

Transportation/travel information

• Own transportation
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Integrity
• Team player