Office Manager

Planview GmbH, Software & Consulting; Vancouver; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A technology consulting firm in Vancouver is seeking a Workplace Experience & Admin Support Partner. This hybrid role requires managing office operations, organizing employee engagement activities, and providing administrative support. The ideal candidate has over 3 years of relevant experience, strong organizational skills, and excellent communication abilities. Join us in shaping the future of connected work while enjoying comprehensive benefits including generous PTO and flexible working hours.

Benefits

Unplugged Days

Generous PTO offerings

Competitive benefit plans

Paid volunteer time

Employee referral bonus

Weekly office lunches

Flexible work hours

Qualifications

• 3+ years of experience in HR coordination or office management.
• Strong organizational skills to handle multiple priorities.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage office operations and vendor relationships.
• Organize events and team-building activities.
• Coordinate calendars and travel for senior leaders.

Skills

Organizational skills

Communication skills

Interpersonal skills

Experience with office systems

Emotional intelligence

Tools

MS Office

Slack

SharePoint

AI tools

Job description

Company Overview

Planview has one mission: to build the future of connected work, from ideas to impact.

As the global leader in work and resource management, Planview helps organizations accelerate the achievement of what matters most, supporting our customers from need to speed, from passion to progress, and from overhead to optimization. We provide the industry’s most comprehensive solutions designed for strategic planning, portfolio and resource management, Lean and Agile delivery, product portfolio management, capability, and technology management (enterprise architecture), innovation management, and collaborative work and project management. Our connected platform of solutions underpins the business and digital transformations of more than 4,500 customers globally, including 59 of the Fortune 100.

At Planview, our people connections drive our innovation and success. Our global team of 1400+ work remotely and across our offices including Austin, Vancouver, Hod Hasharon, Bangalore, Sydney, and Stockholm. We’re proud of our world‑class, connected culture built on our shared values, that supports our teams to be successful from anywhere.

Learn more about our portfolio at planview.com, and connect with us on LinkedIn, Instagram, and X.

The Opportunity

We’re looking for a proactive and people-focused Workplace Experience & Admin Support Partner to join our Vancouver team. In this hybrid role, you’ll make sure our office runs smoothly, bring people together through engagement activities, and support HR programs that help our employees thrive. You’ll also provide basic administrative support for multiple leaders across the company, so you’ll be a pro at organizing calendars and submitting expense reports.

This is the perfect role for someone who enjoys wearing many hats, thrives in a fast‑moving environment, and is excited to play a key part in shaping employee experience.

If you’re someone who loves bringing people together, thrives in a fast‑paced environment, and enjoys juggling a mix of people‑focused and operational work, this is the role for you.

This role is Vancouver based and required to be on site in the office at least 3 days per week. Additional days may be required when there are engagements or events on site.

What You’ll Do

• Be the go‑to person for our Vancouver office — from facilities and vendor management to creating a welcoming workplace.
• Organize office events, celebrations, and team‑building activities that strengthen our culture alongside our Fun Committee.
• Be a critical driver of creating an amazing in‑office experience in general, with a focus on ensuring our robust co‑op program delivers a meaningful and memorable experience.
• Coordinate and manage complex calendars for multiple senior leaders, balancing priorities and ensuring smooth scheduling.
• Arrange travel itineraries, accommodations, and manage expense reporting accurately and efficiently.
• Prepare materials, coordinate logistics, and ensure meetings are well‑organized and documented.
• Assist with presentations, document formatting, and cross‑team communications as needed.
• Handle sensitive information with discretion and professionalism.
• Keep our office safe, organized, and running efficiently.

What You’ll Bring

• 3+ years of relevant experience in HR coordination, office management, or executive support roles (preferably in a technology or high‑growth environment).
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills — approachable and supportive.
• Comfort working with office systems, MS Office, Slack, SharePoint, or similar tools.
• Experience working with AI tools and an aptitude to experiment.
• High level of discretion, professionalism, and emotional intelligence.
• A proactive, hands‑on mindset—no task too big or too small.

Benefits at Planview

• Unplugged Days: 4 company‑wide paid days off per year to recharge and relax.
• Generous PTO offerings (region dependent).
• Region specific competitive benefit plans to support you at any life stage including parental leave, retirement, medical plans, wellness support, and remote work support.
• Paid time to volunteer through Planview’s Force for Good Week.
• Employee Referral bonus program.
• Weekly office lunches for hybrid team members and social events.
• Flexible work hours/environment.

Now is a great time to join our team. If you are looking for a place to grow your career, innovate with best‑in‑class solutions, and build the future of connected work, Planview is the right place for you!

Diversity, Equity & Inclusion at Planview

As part of our efforts to build a workforce with diverse talent, we encourage applications from Indigenous, Black, and other racialized communities, 2SLGBTQIA+ communities, people with neurodivergence, immigrants, people with disabilities, and other equity‑deserving groups. In addition to building a diverse workforce, we are committed to fostering an inclusive and accessible experience. Reasonable accommodations for the interview process can be requested by emailing [e-mail].