office manager

Government of Canada; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A government entity in Montreal is seeking an experienced administrative professional to implement and manage office procedures. The ideal candidate should have at least 5 years of experience in office management and be bilingual. Responsibilities include coordinating office services, managing budgets, and performing data entry. This role requires strong organizational skills and the ability to work under pressure in a fast-paced environment. Benefits include health and dental plans, paid time off, and team-building opportunities.

Benefits

Dental plan

Health care plan

Vision care benefits

Paid time off

Team building opportunities

Parking available

Qualifications

• 5 years of experience in office management or executive assistance.
• Ability to manage multiple tasks in a fast-paced environment.
• Skills in overseeing administrative procedures.

Responsibilities

• Implement new administrative procedures.
• Plan and control budget and expenditures.
• Coordinate office services and event logistics.
• Prepare reports and maintain budgetary controls.

Skills

Bilingual

Organizational skills

Interpersonal skills

Time management

Ability to work independently

Adaptability

Team player

Excellent oral communication

Excellent written communication

Education

College or non-university diploma (1 to 2 years)

Tools

MS Office

MS Excel

SharePoint

Database software

Social Media

Job description

Overview Languages

Bilingual

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience
• Office management and supervision
• Executive assistant/executive secretary
• Small business administration/management
• Hospitality administration/management, other

Experience

5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Startup company

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Plan and control budget and expenditures
• Plan for social events and guest programs
• Office management
• Manage Event Logistics

Computer and technology knowledge

• SharePoint
• Social Media
• Human resources software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Database software
• LinkedIn

Additional information Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Time management
• Adaptability
• Team player

Benefits Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Group insurance benefits

Other benefits

• Other benefits
• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available