Office manager

H&A Contractor Inc; Canada; On-site; CAD 45,000 - 75,000; Full time

Job summary

H&A Contractor Inc. is seeking an experienced administrative professional to join our on-site team in Canada. The role focuses on implementing and reviewing administrative procedures, coordinating office services, and ensuring compliance with privacy legislation for information requests.

You will manage budgets, payroll-related tasks, data entry, and staff training while maintaining high accuracy and efficiency in a fast-paced environment. Strong communication is essential.

Qualifications

• Secondary school graduation certificate.
• 3 years to less than 5 years of experience.
• On-site work with no remote option.
• Own transportation and valid driver’s licence.
• Strong written and verbal English communication.
• Ability to work in a fast-paced environment with tight deadlines.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to release of records under access to information and privacy legislation.
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Data entry.
• Train staff.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Skills

Interpersonal skills

Oral communication

Written communication

Time management

Adaptability

Organized

Reliability

Multitasking

Attention to detail

Team player

Education

Secondary school certificate

Tools

MS Excel

MS Office

MS PowerPoint

MS Windows

MS Word

Google Drive

LinkedIn

Job description

OVERVIEW

LANGUAGES

• English

EDUCATION

• Secondary (high) school graduation certificate

EXPERIENCE

3 years to less than 5 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

ASSET LANGUAGES

• Portuguese
• Spanish

WORK SETTING

• Construction company

RESPONSIBILITIES

TASKS

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Coach
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

SUPERVISION

1 to 2 people

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Excel
• MS Office
• MS PowerPoint
• MS Windows
• MS Word
• Google Drive
• LinkedIn

ADDITIONAL INFORMATION

TRANSPORTATION/TRAVEL INFORMATION

• Own transportation
• Valid driver's licence

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

PERSONAL SUITABILITY

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player