Office administration clerk

Pivot Real Estate Group; Markham; On-site; CAD 40,000 - 50,000; Full time

Benefits offered by this job

Parking available

Health benefits

Dental plan

Vision care benefits

Group insurance benefits

Job summary

Pivot Real Estate Group in Markham, Ontario seeks an administrative assistant for on-site duties in a fast-paced real estate office. The role requires 1 year to less than 2 years of experience and a College/CEGEP or equivalent background, with proficiency in MS Word, Excel and Outlook.

You will handle correspondence, inquiries, mail, data entry and client service. Responsibilities include organizing office work, maintaining inventory, filing, and supporting staff with documentation and tasks in

Qualifications

• Education: College/CEGEP or equivalent experience.
• 1 year to less than 2 years of experience required.
• Strong MS Word, Excel and Outlook skills.
• Analytical, organized with excellent communication.

Responsibilities

• Type and proofread correspondence, forms and other documents.
• Receive and forward telephone or electronic enquiries.
• Work on reports from manuals or electronic files, inventories and databases.
• Process incoming and outgoing mail manually or electronically.
• Send and receive messages and provide general information to clients.
• Photocopy, collate documents for distribution, mailing and filing.
• Order office supplies and maintain inventory.
• Perform data entry and provide customer service.
• File material in storage area and organize office work.
• Store, update and retrieve financial data.

Skills

Analytical

Organized

Time management

Excellent oral communication

Team player

Education

College/CEGEP or equivalent experience

Tools

MS Word

MS Excel

MS Outlook

MS Windows

Electronic mail

Job description

LANGUAGES

• English

EDUCATION

• College/CEGEP
• or equivalent experience

EXPERIENCE

1 year to less than 2 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

WORK SETTING

• Office
• General office
• Real estate company

RESPONSIBILITIES

TASKS

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label, file and retrieve documents
• Organize and schedule office work
• Store, update and retrieve financial data

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Word
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

AREA OF SPECIALIZATION

• Forms and records
• Contracts
• Correspondence

ADDITIONAL INFORMATION

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Combination of sitting, standing, walking
• Attention to detail
• Work with minimal supervision

PERSONAL SUITABILITY

• Analytical
• Collaborative
• Efficiency
• Goal-oriented
• Hardworking
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Team player

BENEFITS

HEALTH BENEFITS

• Dental plan
• Health care plan
• Vision care benefits

FINANCIAL BENEFITS

• Group insurance benefits

OTHER BENEFITS

• Parking available