Administrative Assistant

Kibbi; Mississauga; On-site; CAD 42,000 - 52,000; Full time

Job summary

Kibbi is seeking an organized office administrator to join our Mississauga team. This on-site role requires coordinating seminars, managing schedules, and supporting payroll and filing. English fluency and basic bookkeeping are needed as you help maintain efficient daily operations.

Ideal candidates have a secondary school diploma or equivalent and 7 months to under 1 year of experience. You will work in a fast-paced environment, collaborating with colleagues to ensure excellent client service

Qualifications

• Secondary school diploma or equivalent experience.
• 7 months to less than 1 year experience in a similar role.
• Proficiency in English is required.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Supervise and train other workers
• Record and prepare minutes of meetings and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts and payroll administration
• Provide customer service and maintain digital filing systems
• Perform basic bookkeeping tasks
• Order office supplies and maintain inventory

Skills

Office admin

Customer service

Records management

Scheduling

Bookkeeping basics

Education

Secondary school diploma

Tools

MS Office

Job description

LANGUAGES

English

EDUCATION

• Secondary (high) school graduation certificate
• or equivalent experience

XPERIENCE

7 months to less than 1 year

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

RESPONSIBILITIES

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks

PERSONAL SUITABILITY

• Organized
• Team player
• Client focus
• Time management
• Quick learner