office administrator

Velocity Truck Centres, Canada; Edmonton; On-site; CAD 42,000 - 62,000; Full time

Job summary

Velocity Truck Centres, Canada is seeking an experienced administration professional to implement and review office procedures at our Edmonton location. This role focuses on maintaining records, coordinating office services, and ensuring deadlines are met.

You will work on budgeting, data entry, reports, and staff training on current software such as MS Excel, MS Word and accounting tools, in a fast-paced environment requiring attention to detail and organization.

Qualifications

• 1 year to less than 2 years experience

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Plan and control budget and expenditures
• Train staff in procedures and in use of current software

Skills

MS Excel

MS Office

MS Word

Electronic mail

Accounting software

Inventory control software

Purchasing software

Education

Secondary school graduation certificate

Tools

Electronic mail

Accounting software

Inventory control software

MS Excel

MS Office

MS Word

Purchasing software

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Estimating

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Plan and control budget and expenditures
• Train staff in procedures and in use of current software

Experience and specialization

Computer and technology knowledge

• Electronic mail
• Accounting software
• Inventory control software
• MS Excel
• MS Office
• MS Word
• Purchasing software

Area of specialization

• Accounting
• Truck-trailer repair

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Team player