Office administration clerk

Pivot Real Estate Group; Canada; On-site; CAD 35,000 - 52,000; Full time

Benefits offered by this job

Dental plan

Health care plan

Vision care benefits

Group insurance benefits

Parking available

Job summary

Pivot Real Estate Group is seeking an capable Office Administrator to support daily operations at our Canada location. You will handle correspondence, document processing, and client communications in a fast-paced real estate office.

The role emphasizes accuracy, organization, and professional communication; on-site work, with 1–2 years' experience and proficiency in MS Word/Excel/Outlook. Health and parking benefits are offered.

Qualifications

• 1 year to less than 2 years of experience.
• Proficiency in MS Word, Excel, Outlook.
• English language skills required.

Responsibilities

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label, file and retrieve documents
• Organize and schedule office work
• Store, update and retrieve financial data

Skills

Analytical

Collaborative

Time management

Excellent oral communication

Excellent written communication

Detail-oriented

Fast learner

Team player

Education

College/CEGEP or equivalent experience

Tools

MS Word

MS Excel

MS Outlook

MS Windows

Electronic mail

Job description

LANGUAGES

• English

EDUCATION

• College/CEGEP
• or equivalent experience

EXPERIENCE

1 year to less than 2 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

WORK SETTING

• Office
• General office
• Real estate company

RESPONSIBILITIES

TASKS

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label, file and retrieve documents
• Organize and schedule office work
• Store, update and retrieve financial data

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Word
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

AREA OF SPECIALIZATION

• Forms and records
• Contracts
• Correspondence

ADDITIONAL INFORMATION

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Combination of sitting, standing, walking
• Attention to detail
• Work with minimal supervision

PERSONAL SUITABILITY

• Analytical
• Collaborative
• Efficiency
• Goal-oriented
• Hardworking
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Team player

BENEFITS

HEALTH BENEFITS

• Dental plan
• Health care plan
• Vision care benefits

FINANCIAL BENEFITS

• Group insurance benefits

OTHER BENEFITS

• Parking available