Administrative coordinator

1Northwest Security Services; Chapleau Township; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Health care plan

Free parking available

Learning/training paid by employer

Job summary

1Northwest Security Services in Chapleau, Ontario, is seeking an administrative coordinator to implement and review procedures, coordinate office services, and support budgeting and reporting. The role focuses on ensuring smooth daily operations at our on-site location.

Ideal candidates have 1 year to less than 2 years of experience, strong organizational and communication skills, and the ability to multitask in a fast-paced environment.

Qualifications

• Secondary school graduation certificate
• 1 year to less than 2 years of experience in an administrative role
• First Aid Certificate is preferred
• Basic security clearance is required

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Maintain inventory of supplies, equipment and uniforms
• Order office supplies and maintain inventory
• Oversee the scheduling and dispatching of vehicles and goods
• Oversee operational logistics of the organization

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Time management

Organized

Reliability

Ability to multitask

Adaptability

Integrity

Team player

Education

Secondary school graduation certificate

Tools

MS Office

MS Outlook

Spreadsheet

Database software

Job description

OVERVIEW

LANGUAGES

English

EDUCATION

• Secondary (high) school graduation certificate

EXPERIENCE

1 year to less than 2 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

WORK SETTING

• Private sector
• Rural area
• Security guard agency

RESPONSIBILITIES

TASKS

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Maintain inventory of supplies, equipment and uniforms
• Order office supplies and maintain inventory
• Oversee the scheduling and dispatching of vehicles and goods
• Oversee operational logistics of the organization

SUPERVISION

• No supervision responsibility

CREDENTIALS

CERTIFICATES, LICENCES, MEMBERSHIPS, AND COURSES

• First Aid Certificate

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• Electronic scheduler
• Spreadsheet
• MS Office
• MS Outlook
• Database software

ADDITIONAL INFORMATION

SECURITY AND SAFETY

• Basic security clearance

TRANSPORTATION/TRAVEL INFORMATION

• Own transportation

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

PERSONAL SUITABILITY

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

BENEFITS

HEALTH BENEFITS

• Health care plan

OTHER BENEFITS

• Free parking available
• Learning/training paid by employer