office coordinator

Government of Canada - Western; Calgary; On-site; CAD 40,000 - 50,000; Full time

Job summary

A government agency in Calgary is seeking an administrative officer to implement procedures and oversee office operations. The role requires a high school diploma and up to 7 months of relevant experience. Responsibilities include coordinating office services, managing budgets, and training staff in a fast-paced environment. Candidates should be organized, reliable, and able to multitask. Salary and benefits information is typically provided upon application.

Qualifications

• 1 to less than 7 months of relevant experience.
• Ability to work independently.
• Attention to detail in a fast-paced environment.

Responsibilities

• Implement and evaluate new administrative procedures.
• Delegate work to office support staff.
• Oversee and coordinate office administrative procedures.
• Train staff and resolve conflict situations.

Skills

Organized

Reliability

Ability to multitask

Time management

Integrity

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Windows

MS Word

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Oversee payroll administration
• Plan and control budget and expenditures

Experience and specialization Computer and technology knowledge

• MS Excel
• MS Office
• MS Windows
• MS Word

Additional information Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail

Personal suitability

• Organized
• Reliability
• Ability to multitask
• Time management
• Integrity
• Team player