office assistant

Government of Canada - Northern; Whitehorse; On-site; CAD 40,000 - 55,000; Full time

Job summary

A government agency in Whitehorse, Yukon, is seeking an office administrator to handle a variety of administrative tasks. The role involves processing inquiries, managing records, and providing customer service. Ideal candidates have a secondary school graduation certificate and 1-2 years of relevant experience. This position offers health benefits and requires on-site work only.

Benefits

Dental plan

Health care plan

Paramedical services coverage

Vision care benefits

Group insurance benefits

Qualifications

• 1+ years of experience in an office environment.
• Strong computer skills with MS Office and database management.
• Excellent oral and written communication skills.

Responsibilities

• Receive and forward telephone or electronic enquiries.
• Process incoming and outgoing mail manually or electronically.
• Prepare invoices and bank deposits.

Skills

Customer service

Organizational skills

Attention to detail

Adaptability

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Word

MS Excel

Database software

Desktop publishing software

WordPress

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

• Japanese
• Spanish

Work setting

• Office
• General office
• Transportation company
• Private sector

Responsibilities Tasks

• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Prepare and monitor contracts and budgets
• Store, update and retrieve financial data

Experience and specialization Computer and technology knowledge

• MS Word
• Database software
• MS Excel
• Desktop publishing software
• WordPress

Travel bookings

• Business travel

Equipment and machinery experience

• Scanner

Area of work experience

• Marketing

Additional information Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Handling heavy loads
• Attention to detail
• Work with minimal supervision

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Creativity
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player

Benefits Health benefits

• Dental plan
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits