Office Assistant

Summit Search Group; Halifax; On-site; CAD 30,000 - 60,000; Part time

Job summary

A recruitment agency is seeking a Part-Time Office Assistant in Halifax. This role requires 5+ years of office administration experience, ideally in service fields. The Office Assistant will provide essential administrative support, manage communication, and coordinate workflows within the office. Candidates should possess a high school diploma and be proficient in MS Office and CRM systems. The position is part-time with a focus on multitasking within a dynamic environment.

Benefits

Free parking

Accessible by bus

Qualifications

• 5+ years of experience in office administration or a service field, preferably construction.
• Ability to manage phone lines and respond to inquiries effectively.
• Strong collaboration and independent working skills.

Responsibilities

• Assist in managing phone lines and emails, greet walk-ins.
• Help maintain accurate CRM files and process documentation.
• Coordinate appointments and organize reports and inspections.

Skills

Communication skills

Teamwork

Multitasking

CRM/database entry

MS Office proficiency

Education

High school diploma

Admin certificate or Degree

Job description

Office Assistant - Part-Time (20 hours per week)

Reporting To: Controller Hours: Part-time schedule Monday – Friday within 8 AM – 4 PM

Our client is expanding and looking for a professional who has lots of energy and is team oriented. The position is located on-site in Bayers Lake, free parking and on a bus route.

The Role

This position provides vital administrative support to the full-time team, ensuring seamless office operations and assisting in high-volume work processes. You will act as the secondary point of contact for clients and provide essential backup for your colleagues.

Core Responsibilities

• Communication Support: Assist in managing phone lines and emails; greet walk-ins and respond to routine inquiries.
• Warranty Assistance: Help the full-time staff maintain accurate files in CRM, distribute documentation, and process documents for clients.
• Workflow Coordination: Assist Technical Managers by helping schedule appointments and organizing correspondence for reports and inspections.
• Administrative Backup:
  • Provide essential coverage for the Coordinator and Member Services during absences.
  • Assist with filing, office maintenance coordination, and other duties as required.

Requirements

• Experience: 5+ years in office admin or a service field (construction experience preferred).
• Technical Skills: Proficiency in MS Office and CRM/database entry.
• Education: High school diploma (Admin certificate or Degree preferred).
• Abilities: A collaborative "team-first" attitude with the ability to work independently on delegated tasks and multitask in a busy environment.
• Language: English fluency; French bilingualism is a plus.

Application Instructions

For additional details, please contact Cynthia McCutcheon at Summit Search Group directly: [e-mail] or call 902 405 3607

Please note that only those candidates who fulfill the requirements will receive a response.

Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from all candidates regardless of ethnicity, race, religious beliefs, disability, age, gender identity, or sexual orientation. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.