office assistant

Brandon University; Brandon; On-site; CAD 35,000 - 50,000; Full time

Benefits offered by this job

As per collective agreement

Job summary

Brandon University is seeking an administrative assistant to support secretarial services at the Brandon campus. The role requires timely handling of inquiries, mail processing, data entry, and customer service.

The candidate will organize schedules and assist with workload management in a fast-paced university setting, with checks including Criminal Record and Child Abuse Registry as part of security clearances.

Qualifications

• 1 year to less than 2 years experience required.
• Knowledge of on-site office operations and scheduling.
• Familiarity with standard office procedures and document handling.
• Criminal record check and Child Abuse Registry check required.

Responsibilities

• Receive and forward telephone or electronic inquiries.
• Process incoming and outgoing mail manually or electronically.
• Send and receive messages.
• Prepare and format page presentations.
• Compile data, statistics and other information.
• Perform data entry.
• Provide customer service.
• Label, file and retrieve documents.
• Organize and schedule office work.
• Arrange schedules.
• Help with scheduling and workflow.

Skills

Excellent oral communication

Time management

Attention to detail

Adaptability

Team player

Positive attitude

Client focus

Reliability

Education

College/CEGEP

Office management and supervision

Administrative assistant and secretarial science, general

Tools

Microsoft Publisher

MS Word

MS PowerPoint

MS Access

MS Excel

MS Outlook

MS Windows

Electronic mail

WordPress

Job description

Administrative assistant and secretarial science, general

Overview

Languages

English

Education

• College/CEGEP
• Office management and supervision
• Administrative assistant and secretarial science, general

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• University or college
• School or educational institution/establishment
• Testing

Responsibilities

Tasks

• Receive and forward telephone or electronic enquiries
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Prepare and format page presentation
• Compile data, statistics and other information
• Perform data entry
• Provide customer service
• Label, file and retrieve documents
• Organize and schedule office work
• Arrange schedules
• Help with scheduling and workflow

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• MS Word
• MS PowerPoint
• MS Access
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail
• WordPress

Additional information

Security and safety

• Criminal record check
• Child Abuse Registry check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Sitting
• Attention to detail

Personal suitability

• Adaptability
• Collaborative
• Efficiency
• Goal-oriented
• Outgoing
• Positive attitude
• Quick learner
• Time management
• Client focus
• Excellent oral communication
• Reliability
• Team player

Benefits

Financial benefits

• As per collective agreement