Administrative assistant

MARBLE TREND

Toronto

On-site

CAD 42,000 - 66,000

Full time

3 days ago

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Job summary

MARBLE TREND in Toronto is seeking an office administrator to support daily operations in a retail/wholesale setting. You will coordinate information flow, manage contracts, payroll tasks, and assist with planning and organizing daily operations.

You will handle mail, scheduling, invoicing, customer service, and collaborate with marketing to communicate messages to the field, while maintaining filing systems and data entry.

Qualifications

1–2 years of experience in office administration or similar role
Familiarity with payroll or contracts is a plus
Strong organizational and time-management skills

Responsibilities

Assist with staff consultation and grievance procedures
Coordinate the flow of information within the team
Open and distribute mail and other materials
Plan and organize daily operations
Determine and establish office procedures and routines
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Advise senior management
Respond to employee questions and complaints
Order office supplies and maintain inventory
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Perform basic bookkeeping tasks

Skills

English (Fluent)

Communication skills

Multitasking

Attention to detail

Education

College/CEGEP diploma (1–2 years)

Tools

MS Excel

MS Word

MS Outlook

MS PowerPoint

Google Docs

Adobe Photoshop

Adobe Acrobat Reader

Social Media

MS Office

Electronic mail

MS Windows

Job description

Durée de l'emploi: Permanent
Langue de travail: Anglais
Heures de travail: 30 hours per week
Education:
Expérience:

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Work setting

Retail/wholesale establishment/distribution centre

Tasks

Assist with staff consultation and grievance procedures
Coordinate the flow of information within the team
Open and distribute mail and other materials
Plan and organize daily operations
Determine and establish office procedures and routines
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Advise senior management
Respond to employee questions and complaints
Order office supplies and maintain inventory
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Perform basic bookkeeping tasks