Office Administrator (People and Culture)

Paladin Security; Winnipeg; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading security services organization is seeking a Full-Time Office Administrator to support daily operations and the Human Resources team. The role requires a detail-oriented professional who can thrive in a fast-paced environment, managing multiple priorities while demonstrating strong organizational and interpersonal skills. This position offers excellent opportunities for growth, with responsibilities that include mail sorting, scheduling meetings, and responding to inquiries. Join this dynamic team to contribute to a safer community.

Benefits

Medical Insurance

Life Insurance

Dental Insurance

Qualifications

• Previous administrative experience is considered an asset.
• Valid Manitoba Security License is an asset.
• Proven ability to prioritize competing demands.
• Professional telephone etiquette and commitment to customer service.
• Excellent time management and strong attention to detail.

Responsibilities

• Receive, sort, and distribute incoming mail.
• Schedule and manage outgoing packages.
• Coordinate meeting logistics.
• Manage the uniform inventory room.
• Process employee documentation and data entry.
• Coordinate employee training schedules.
• Submit invoices for approval.
• Order office supplies and maintain inventory levels.
• Photocopy, distribute, and file documents.
• Respond to inquiries with professionalism.

Skills

Organizational skills

Interpersonal skills

Communication skills

Time management

Customer service

Detail orientation

Microsoft Office proficiency

Job description

Full-Time Office Administrator

Paladin Security is seeking a Full-Time Office Administrator to support daily office operations and the Human Resources team. This role is ideal for a professional, detail-oriented, and career-focused individual who thrives in a fast-paced environment and can manage multiple priorities with confidence and discretion. This position offers an excellent opportunity for growth within a leading security services organization.

Position Overview

• Temporary, full-time Office Administrator role with potential for growth.
• Dynamic position within a fast-paced security services environment.
• Requires a self-motivated professional who demonstrates strong organizational skills, adaptability, and a high level of professionalism.

Key Responsibilities

• Receive, sort, and distribute incoming mail; redirect phone calls and inquiries to appropriate staff.
• Schedule courier shipments and manage outgoing packages.
• Coordinate meeting logistics, ensuring rooms, materials, and equipment are prepared in advance.
• Manage the uniform inventory room, including issuing and receiving uniforms, processing returns, placing uniform orders, and entering data into inventory management software.
• Process employee documentation and complete data entry related to compliance and personnel records.
• Coordinate employee training schedules and track attendance records.
• Submit invoices for approval and provide general administrative support to the Human Resources department.
• Order office supplies and maintain inventory levels.
• Photocopy, distribute, and file documents; maintain phone lists and organized filing systems.
• Respond to public and internal inquiries with professionalism and excellent customer service.

Required Skills & Qualifications

• Previous administrative experience is considered an asset.
• Valid Manitoba Security License is an asset.
• Proven ability to prioritize competing demands and meet short deadlines with accuracy.
• Strong interpersonal and communication skills; ability to work effectively within a team.
• Professional telephone etiquette and a commitment to outstanding customer service.
• Excellent time management, organizational skills, and strong attention to detail.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Additional Information / Benefits

Paladin Security: Making the World a Safer and Friendlier Place because we CARE!

The Paladin Difference starts with our people; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!

Paladin Security has a diverse workforce and believes in a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those candidates that are short listed will be contacted for an interview.

Benefits: Medical Insurance, Life Insurance, Dental Insurance

This job reports to the People and Culture Lead.

This is a Full-Time position.

Number of Openings for this position: 1