Office Administrator

One Eye Industries Inc; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A Canadian-based manufacturer is seeking an Office & Sales Administrator to support various functions including sales, office administration, finance, and HR. The ideal candidate will have over 2 years of relevant experience and strong proficiency in Microsoft Office and Adobe Suite. This full-time role offers opportunities for growth and benefits such as health coverage and paid time off.

Benefits

Dental care

Extended health care

Life insurance

On-site parking

Paid time off

Qualifications

• 2+ years of office administration and sales support experience.
• Strong skills in Microsoft Office and Adobe Suite.
• Familiarity with QuickBooks or similar accounting software.

Responsibilities

• Prepare and process customer purchase orders.
• Assist with ISO documentation and audit preparation.
• Support the marketing department with presentations and logistics.

Skills

Microsoft Office (Excel, Word, Outlook, PowerPoint)

Adobe Suite

QuickBooks or similar accounting software

Organizational and time management skills

Strong communication skills

Attention to detail

Job description

About Us

One Eye Industries (OEI) is a Canadian-based manufacturer of advanced magnetic filtration technologies, serving global clients across oil & gas, mining, and industrial sectors. As an ISO 9001:2015 certified company, we are committed to innovation, safety, and operational excellence. Our small but dynamic team works in a fast-paced environment where every role makes a difference.

About the Role

We are seeking a highly organized and detail-oriented Office & Sales Administrator to support multiple functions across the company. This role is diverse and hands-on — you'll be assisting with sales, office administration, ISO paperwork, government funding applications, marketing projects, HR administration, and executive support.

If you thrive on variety and enjoy keeping many moving parts on track, this position offers the opportunity to make a real impact.

Responsibilities

Sales & Order Administration

• Prepare and process customer purchase orders into sales orders for manufacturing and shipping.
• Maintain and update inquiries, sales and quotes tracking spreadsheets.
• Assist with distributor and customer documentation, agreements, and follow-ups.

Office Administration

• Answer phones, greet visitors, and manage incoming / outgoing mail.
• Maintain office supply inventory, phone systems, and office equipment.
• Keep office and common areas tidy and organized.

Finance Support

• Match vendor invoices with purchase orders and enter into QuickBooks for payment.
• Manage small expense tracking and book roaming packages for company cell phones.

ISO, Compliance & Government Programs

• Assist the General Manager with ISO documentation, updates, and audit preparation.
• Support preparation of government funding applications and patent paperwork.
• Help ensure compliance records remain accurate and audit ready.

Marketing & Projects

• Support the marketing department with updating presentations, trade show logistics, promotional materials, and contractor coordination.
• Assist with report and presentation preparation for management.

HR & Executive Support

• Assist with recruitment paperwork, job postings, and reference checks.
• Maintain employee contact lists.
• Provide executive support to the General Manager and President, including correspondence and project coordination.

Data & Tracking

• Manage cross-department spreadsheets (quotes, sales, production, shipping).
• Consolidate data into reports for management review.

What You Bring

• 2+ years of office administration and sales support experience.
• Strong skills in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong skills in Adobe Suite.
• Familiarity with QuickBooks or similar accounting software.
• Excellent organizational and time management skills.
• Strong communication skills (written and verbal).
• High attention to detail and accuracy.
• A proactive mindset and ability to work independently in a small team.

Why Join Us

• Be part of a global company with innovative technology in critical industries.
• Gain exposure to a wide range of business functions — from sales to compliance to marketing.
• Work in a small, supportive team where your contributions are visible and valued.
• Develop broad skills in operations, administration, and business support.
• Growth Opportunities.
• Health Benefits.

Job Type: Full-time

Expected hours: 40 per week

Benefits

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Experience

• Administrative: 3 years (preferred)

Work Location: In person