Office administrator

Kibbi Technologies Inc.; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Free parking available

On-site amenities

Job summary

Kibbi Technologies Inc. is seeking an on-site administrative lead in Calgary to implement and refine office procedures. The role involves coordinating staff, planning budgets, and ensuring timely, compliant administration in a busy environment.

The successful candidate will review existing processes, delegate tasks, and maintain efficient service delivery with strong organizational skills. On-site work is required with available parking and on-site amenities.

Qualifications

• Bachelor's degree required.
• Experience coordinating office procedures and staff tasks.
• Strong organizational and budgeting abilities.
• Able to review and implement administrative processes.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Coordinate and plan office services (accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, security).
• Assist in operating budget preparation and inventory control.
• Assemble data and prepare reports, manuals and correspondence.
• Perform data entry and train staff.
• Oversee and coordinate office administrative procedures.
• Resolve conflicts and monitor performance.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Skills

Administrative procedures

Staff training

Budget monitoring

Office workflow optimization

Education

Bachelor's degree

Tools

Payroll software

Job description

LANGUAGES

English

EDUCATION

• Bachelor's degree

EXPERIENCE

• 7 months to less than 1 year

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

RESPONSIBILITIES

• Implement new administrative procedures


• Review and evaluate new administrative procedures


• Delegate work to office support staff


• Establish work priorities and ensure procedures are followed and deadlines are met


• Carry out administrative activities of establishment


• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation


• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services


• Assist in the preparation of operating budget and maintain inventory and budgetary controls


• Assemble data and prepare periodic and special reports, manuals and correspondence


• Perform data entry


• Train staff


• Oversee and co-ordinate office administrative procedures


• Resolve conflict situations


• Commission systems and components


• Coach


• Monitor and evaluate


• Oversee payroll administration


• Plan and control budget and expenditures

SUPERVISION

• 1 to 2 people

EXPERIENCE AND SPECIALIZATION

SERVICE EXPERIENCE

• Delivery

BENEFITS

OTHER BENEFITS

• Free parking available


• On-site amenities