Medical office assistant

Kibbi Technologies Inc.; Victoria; On-site; CAD 32,000 - 42,000; Full time

Benefits offered by this job

Free parking available

Dental plan

Health care plan

Job summary

Kibbi Technologies Inc. is seeking a front desk/administrative assistant to welcome visitors, answer phones, and provide basic information to clients at our Victoria location. You will support clerical duties, schedule appointments, process invoices, and maintain records in a fast-paced health-care setting.

The role requires strong communication skills, attention to detail, and the ability to multitask. On-site work with standard office hours and parking available.

Qualifications

• No formal degree required.
• Strong customer service skills and ability to handle inquiries.
• Excellent verbal and written communication.
• Proficiency with MS Office and basic record-keeping.

Responsibilities

• Greet people and direct them to contacts or service areas.
• Provide basic information to clients and the public.
• Obtain and process information required to provide customer service.
• Operate switchboard or telephone system.
• Order office supplies.
• Record and relay information.
• Schedule and confirm appointments.
• Send invoices.
• Maintain work records and logs.
• Receive and issue payments.
• Perform clerical duties, such as filing and sorting and distributing mail.
• Answer telephone and relay messages.
• Calculate billing charges.
• Provide emergency services.
• Perform data entry.
• Provide customer service.
• Perform basic bookkeeping tasks.

Skills

Excellent oral communication

Excellent written communication

Efficient interpersonal skills

Ability to multitask

Time management

Attention to detail

Organized

Reliability

Team player

Flexibility

Ability to work independently

Tools

MS Office

Electronic medical records

Job description

OVERVIEW

LANGUAGES

English

EDUCATION

• No degree, certificate or diploma

EXPERIENCE

1 to less than 7 months

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

WORK SETTING

• Private sector


• Health care institution, facility or clinic


• Office

RESPONSIBILITIES

TASKS

• Greet people and direct them to contacts or service areas


• Provide basic information to clients and the public


• Obtain and process information required to provide customer service


• Operate switchboard or telephone system


• Order office supplies


• Record and relay information


• Schedule and confirm appointments


• Send invoices


• Maintain work records and logs


• Receive and issue payments


• Perform clerical duties, such as filing and sorting and distributing mail


• Answer telephone and relay telephone calls and messages


• Calculate billing charges


• Provide emergency services


• Perform data entry


• Provide customer service


• Perform basic bookkeeping tasks

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• Electronic medical records


• MS Office

ADDITIONAL INFORMATION

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently


• Fast-paced environment


• Work under pressure


• Repetitive tasks


• Attention to detail


• Combination of sitting, standing, walking

PERSONAL SUITABILITY

• Efficient interpersonal skills


• Excellent oral communication


• Excellent written communication


• Flexibility


• Organized


• Reliability


• Team player


• Ability to multitask


• Time management


• Maturity

BENEFITS

HEALTH BENEFITS

• Dental plan


• Health care plan

OTHER BENEFITS

• Free parking available


• Other benefits