office administrator

Mississauga Hyundai Superstore; Mississauga; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Free parking available

Learning/training paid by employer

On-site amenities

On-site recreation and activities

Team building opportunities

Parking available

Job summary

Mississauga Hyundai Superstore is seeking an administrative assistant to support daily office operations at our Mississauga location. The role involves reviewing procedures, delegating tasks, prioritizing work, and ensuring compliance with established policies while maintaining accurate records and reports.

The ideal candidate has 1 year to less than 2 years of experience, a secondary school certificate, and strong MS Office/Excel skills.

Qualifications

• Secondary (high) school graduation certificate is required.
• 1 year to less than 2 years of experience.
• On-site work only; no remote option.

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Skills

Excellent oral communication

Excellent written communication

Efficient interpersonal skills

Time management

Ability to multitask

Adaptability

Integrity

Team player

Organized

Reliability

Flexibility

Education

Secondary school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word

Additional information

Security and safety

• Basic security clearance

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Benefits

Other benefits

• Free parking available
• Learning/training paid by employer
• On-site amenities
• On-site recreation and activities
• Team building opportunities
• Parking available