Office Administrative Assistant

Government of Canada; Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Job summary

A government agency in Winnipeg is seeking an administrative support professional. This role involves coordinating information flow, providing customer service, and performing data entry tasks. Candidates should have a high school diploma and relevant experience. Proficiency in MS Office tools like Excel and Word, along with computer knowledge, is essential. Benefits include healthcare plans and parking availability. This position is on site with no remote work option.

Benefits

Health benefits

Dental plan

Vision care benefits

Health care plan

Parking available

Qualifications

• 7 months to less than 1 year of experience required.
• Experience with computer and technology knowledge necessary.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Coordinate the flow of information within the team.
• Record and prepare minutes of meetings, seminars, and conferences.
• Provide customer service and perform basic bookkeeping tasks.
• Conduct research and perform data entry.

Skills

Computer knowledge

Data entry

Customer service

Basic bookkeeping

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Adobe Photoshop

Adobe Acrobat Reader

Google Drive

Social Media

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Record and prepare minutes of meetings, seminars and conferences
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Sort, process and verify applications, receipts and other documents
• Send and receive messages
• Prepare and format page presentation
• Organize and schedule office work
• Locate and remove files requested
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Process incoming and outgoing mail manually or electronically
• Prepare invoices and bank deposits
• Photocopy and collate documents for distribution, mailing and filing
• File material in storage area

Experience and specialization

• Computer and technology knowledge

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
• Social Media
• Adobe Acrobat Reader
• Google Drive

Area of specialization

• Correspondence
• Reports and records

Benefits

• Health benefits
• Dental plan
• Health care plan
• Vision care benefits

Other benefits

• Parking available