office administrative assistant

Unity Pacific Immigration and Visa Services Inc.; Sooke; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local immigration service provider in Sooke is seeking a full-time administrative professional to coordinate operations and support management duties. The ideal candidate will have a secondary school diploma and the ability to manage multiple tasks efficiently. Responsibilities include overseeing daily operations, managing training strategies, preparing reports, and providing customer service. This role does not offer remote work options and requires on-site presence. An understanding of compliance with regulations is important.

Benefits

Free parking available

Learning/training paid by employer

Qualifications

• Experience in a related field is an asset.

Responsibilities

• Arrange and co‑ordinate seminars and conferences.
• Evaluate daily operations and manage training strategies.
• Oversee payroll administration and prepare reports.

Education

Secondary (high) school graduation certificate

Job description

Job details

• Location: Sooke, BC V9Z 0G4
• Salary: 25.00 hourly / 30 hours per week
• Terms of employment: Permanent employment Full time
• Education: Secondary (high) school graduation certificate

Experience

Experience an asset

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Arrange and co‑ordinate seminars, conferences, etc.
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Other benefits

• Free parking available
• Learning/training paid by employer
• Parking available

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.