Office Administrative Assistant

Advantage Personnel; Saint John; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local staffing agency is seeking a full-time Office Administrative Assistant in Saint John, NB. This role involves handling a variety of administrative tasks, supporting day-to-day office operations, and requires strong communication and organization skills. Candidates must have at least a high school diploma and 1-3 years of relevant experience. The salary ranges from $20 to $22 per hour, with a Monday to Friday work schedule.

Qualifications

• 1-3 years of experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• A proactive approach to problem-solving.

Responsibilities

• Manage and organize appointments, meetings, and events.
• Serve as the primary point of contact for communications.
• Prepare, edit, and distribute documents; maintain organized filing systems.
• Utilize Microsoft Excel for data management and reporting.
• Oversee office supplies and coordinate maintenance.
• Assist team members with administrative tasks.

Skills

Strong communication

Organizational skills

Attention to detail

Problem-solving

Time management

Education

High school diploma or equivalent

Certificate or degree in a related field

Tools

Microsoft Office Suite

Job description

Overview

Job Title: Office Administrative Assistant

Location: Saint John, NB

Shift/Hours: Full Time - Monday to Friday - 8:00am to 5:00pm

Pay Rate: $20.00 - $22.00/Hour

As an Administrative Assistant, you will be a key point of contact for visitors and clients, supporting the day-to-day operations of our client's office. This role requires a confident, personable individual who thrives in a fast-paced setting and can manage multiple priorities with efficiency. Strong communication, organizational skills, and attention to detail are essential, as you'll handle a mix of administrative duties, assist with project planning, and contribute to a positive team environment.

Responsibilities

• Scheduling and Coordination: Manage and organize appointments, meetings, and events; ensure all necessary arrangements are made for smooth execution.
• Communication: Serve as the primary point of contact for internal and external communications; handle inquiries with professionalism and a friendly attitude.
• Documentation Management: Prepare, edit, and distribute various documents including reports, presentations, and correspondence; maintain accurate and organized filing systems (both electronic and physical).
• Data Entry and Reporting: Utilize Microsoft Excel to manage data, create spreadsheets, and generate reports that assist in decision-making processes.
• Office Organization: Oversee office supplies and equipment; coordinate maintenance and repairs as needed to ensure a well-functioning office environment.
• Support for Team Projects: Assist team members with administrative tasks related to ongoing projects, ensuring deadlines are met and deliverables are prepared accurately.

Requirements

• High school diploma or equivalent; applicants with a certificate or degree in a related field will be prioritized.
• 1-3 years of experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• A proactive approach to problem-solving and a willingness to assist team members as needed.