office administrative assistant

Smart Hub Insurance; Edmonton; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local insurance firm in Edmonton is seeking an Office Coordinator. The ideal candidate will manage information flow, coordinate seminars, and provide client support. Applicants should have a secondary school graduation certificate and excellent communication skills. This is a permanent position requiring 35 hours of work per week, emphasizing multitasking and organizational skills.

Qualifications

• Ability to work independently in a fast-paced environment.
• Attention to detail and ability to manage a large caseload.
• Flexibility and adaptability in various tasks.

Responsibilities

• Coordinate the flow of information within the team.
• Plan and control budget and expenditures.
• Consult with clients after sale to provide ongoing support.

Skills

Excellent oral communication

Excellent written communication

Time management

Ability to multitask

Client focus

Education

Secondary (high) school graduation certificate

Job description

Education

• Secondary (high) school graduation certificate

Tasks

• Arrange and coordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay calls and messages
• Answer electronic inquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries, and make reservations
• Set up and maintain manual and computerized filing systems
• Consult with clients after sale to provide ongoing support

Transportation / travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgment
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Experience

• 7 months to less than 1 year
• Duration of employment: Permanent
• Language of work: English
• Working hours: 35 hours per week