Office administrative assistant

Tobermory; Chatham; On-site; CAD 31,000 - 44,000; Full time

Job summary

Peart's Trucking Service in Chatham, ON is seeking an Office Administrative Assistant who is self-motivated with strong interpersonal skills. The role is permanent and full-time with day, evening and morning shifts.

The successful candidate will coordinate events, supervise staff, train others, manage filing, scheduling, minutes, travel arrangements, and communications across the office, while maintaining efficient information flow. Experience with Microsoft Word and Windows is preferred.

Qualifications

• Fluent English is required.
• Secondary school graduation certificate is required.
• 7 months to <1 year of related experience is preferred.
• Ability to supervise 3–4 people is required.

Responsibilities

• Organize and coordinate seminars, conferences and events.
• Supervise other employees and train staff.
• Record and prepare minutes of meetings and events.
• Schedule and confirm appointments.
• Answer phones and relay messages.
• Order office supplies and manage inventory.
• Plan travel and related itineraries.
• Greet visitors and direct them to contacts or service areas.
• Set up and maintain filing systems.
• Oversee recruitment strategies and payroll processes.
• Coordinate information flow and reporting across the office.

Skills

Fluent English

Supervise 3-4 people

Microsoft Word

Microsoft Windows

Education

Secondary school graduation certificate

Tools

Microsoft Word

Microsoft Windows

Job description

Peart's Trucking Service based in Chatham, ON is inviting applications from suitable candidates for the position of Office administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Evening and Morning.

Employer Name: Peart's Trucking Service
Position: Office administrative assistant
No. of vacancies: 1
Salary: $27.10 hourly / 35 to 40 hours per week
Employment type: Permanent employment, Full time
Location: Chatham, ON

• The candidate will be responsible for organizing and coordinating seminars, conferences, and other events.
• The candidate will be responsible for supervising other employees.
• The candidate must train other employees.
• The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must order office supplies and keep inventory.
• The candidate will be expected to plan travel, related itineraries, and make reservations.
• The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate must respond to employee inquiries and complaints.
• The candidate must plan, develop, and implement recruitment strategies.
• The candidate will be expected to oversee the preparation of reports.
• The candidate will be responsible for overseeing the development of communication strategies.
• The candidate will be expected to supervise the classification and rating of occupations.
• The candidate must negotiate collective bargaining agreements on behalf of employers or workers.
• The candidate must manage training and development strategies.
• The candidate will be responsible for assigning, coordinating, and reviewing projects and programmes.
• The candidate must organise and manage staff consultation and grievance procedures.
• The candidate will be expected to oversee payroll administration.
• The candidate must communicate with management, union officials, and human resource consultants.
• The candidate must advise senior management.
• The candidate will be responsible for planning, organising, directing, controlling, and evaluating daily operations.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate will have at least 7 months to less than 1 year of experience in a related industry.
• The candidate must be able to supervise 3 to 4 people.

Work setting

• The candidate must work in transportation, communication, and utilities.

Experience and specialization

Computer and technology knowledge

• The candidate must be familiar with Microsoft Word and Microsoft Windows.

Additional information

Work conditions and physical capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate should have an eye for details.