Administrative assistant

Tobermory; Ottawa; On-site; CAD 40,000 - 50,000; Full time

Benefits offered by this job

Health benefits

Dental plan

Disability benefits

Health care plan

Bonus

Group insurance benefits

Life insurance

Mileage reimbursement

Free parking

Employer-paid learning/training

Paid time off

Team building opportunities

Travel insurance

Job summary

PR-TY Architects Inc. in Ottawa, ON is seeking an Administrative Assistant who is enthusiastic and possesses excellent interpersonal skills.

The successful candidate will start quickly for a permanent, full-time role on a day shift. The position requires the candidate to work in Ottawa and be able to supervise a small team, handle office procedures, and manage communications, while maintaining accurate filing and budget-related tasks.

Qualifications

• Fluent in English (spoken and written).
• There are no mandatory degree requirements; experience is an asset.
• Ability to supervise 3–4 people.
• Excellent oral and written communication skills.
• Organized and flexible in nature.
• Reliable and with strong interpersonal skills.

Responsibilities

• Supervise other employees.
• Train other employees.
• Determine and implement office procedures and routines.
• Schedule and confirm appointments.
• Answer phone calls and relay messages.
• Respond to electronic inquiries.
• Order office supplies and manage inventory.
• Greet visitors and direct to contacts or services.
• Set up and maintain filing systems (manual and computerized).
• Type and proofread correspondence and documents.
• Delegate tasks to office staff.
• Administer policies and procedures for records requests under privacy laws.
• Coordinate and plan office services (accommodation, relocation, equipment, supplies).
• Assist in operating budget preparation and inventory controls.
• Compile data and prepare reports, manuals, and correspondence.

Skills

Interpersonal skills

Organizational skills

Communication skills

Attention to detail

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

MS Project

QuickBooks

Adobe Photoshop

MS Office

Email management

Job description

PR-TY Architects Inc. situated in Ottawa, ON is seeking applications for the job position of Administrative assistant who are enthusiastic and possess excellent interpersonal skills. The successful candidate for this position is expected to start work as quickly as possible. The role being offered is Permanent employment or Full time job. The candidate must work on the day shift.

Employer Name: PR-TY Architects Inc.
Position: Administrative assistant
No. of vacancies: 1
Salary: $40,000 to $50,000 annually (To be negotiated) / 37.5 hours per week
Employment type: Permanent employment, Full time
Location: Ottawa, ON

• The candidate will be responsible for supervising other employees.
• The candidate must train other employees.
• The candidate must determine and implement office procedures and routines.
• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must order office supplies and keep inventory.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must delegate work to office support staff.
• The candidate will be responsible for carrying out administrative activities of establishment.
• The candidate will be responsible for administering policies and procedures relating to record release when processing requests under government access to information and privacy legislation.
• The candidate will be responsible for supervising and coordinating office administrative procedures.
• The candidate must review and evaluate new administrative procedures.
• The candidate must establish work priorities and ensure that procedures are followed and deadlines are met.
• The candidate will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
• The candidate must assist in the preparation of the operating budget and maintain inventory and budgetary controls.
• The candidate must assemble data and prepare periodic and special reports, manuals, and correspondence.

Job Requirements

• The candidate should be fluent in English language.
• There are no standard education requirements such as a bachelor’s degree, a certificate, or a diploma.
• Candidate having experience is an asset.
• The candidate must be able to supervise 3 to 4 people.
• The candidate must have excellent oral and written communication skills.
• The candidate should be organized and flexible in nature.
• The candidate should be reliable.
• The candidate should have effective interpersonal skills.

Work setting

• The applicant must work in the private sector, business services, consulting firms, the finance and insurance industries, or an information technology (IT) consulting firm.

Experience and specialization

Computer and technology knowledge

• The candidate must be familiar with MS Excel,MS Outlook,MS PowerPoint, MS Windows,MS Word,Adobe Photoshop,MS Project,MS Office,Quick Books,Electronic mail and Spreadsheet.

Additional information

Security and safety

• The candidate should undergo a thorough basic security clearance.

Work conditions and physical capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should have an eye for details.
• The candidate will be expected to manage a large workload.
• Health, Financial, Long term and Other benefits will be provided to the selected candidate.
• Under Health benefits, the selected candidate will receive Dental plan, Disability benefits and Health care plan.
• Under Financial benefits, the candidate shall receive benefits in line with the collective agreement contract between the employer and the union representing a bargaining unit, as well as Bonus,Group insurance benefits, Life insurance and Mileage reimbursement.
• Under Long term benefits, the selected candidate will receive Long-term care insurance and Maternity and parental benefits.
• In addition to the Health, Financial, and Long-term benefits mentioned above, the selected candidate will receive Free parking, Employer-paid learning/training, Other benefits,Paid time off (volunteering or personal days),Team building opportunities and Travel insurance.