office administrative assistant

NT Temps; Barrie; On-site; CAD 35,000 - 45,000; Full time

Job summary

A staffing agency in Barrie is seeking a dedicated administrative assistant to handle scheduling, communication, and office management tasks. Candidates must exhibit excellent verbal and written communication skills, attention to detail, and the ability to multitask effectively. This position requires working on-site in a fast-paced environment with public transportation available.

Qualifications

• 1 year to less than 2 years of experience.
• Education: No degree, certificate or diploma required.
• Bondable for security purposes.

Responsibilities

• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.
• Order office supplies and maintain inventory.
• Greet visitors and guide them to services.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Ability to multitask

Client focus

Reliability

Flexibility

Organized

Team player

Tools

MS Excel

MS Word

MS Windows

MS Office

QuickBooks

Database software

Electronic scheduler

Accounting software

Job description

Overview

Languages: English

Education: No degree, certificate or diploma

Experience: 1 year to less than 2 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents

Experience and specialization

• Computer and technology knowledge

Software and technical knowledge

• MS Excel
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• Accounting software
• MS Office
• QuickBooks

Technical terminology

• Business

Area of specialization

• Correspondence

Additional information

Security and safety

• Bondable

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability