Medical Secretary - Phys Med & Rehab, Full Time, Physical Health Outpatient Clinic

Providence Care; Eastern Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

A healthcare provider in Kingston seeks a Medical Secretary to assist physicians by providing efficient secretarial services. Responsibilities include managing patient attendance records, handling inquiries, and participating in team meetings. Candidates should have a Medical Secretary Diploma and experience in a healthcare environment. The position offers competitive salaries with benefits, making it an excellent opportunity for those passionate about patient care.

Benefits

Competitive salaries with excellent full-time benefits

Healthcare of Ontario Pension Plan (HOOPP)

Education, mentorship, and bursary opportunities

Employee & Family Assistance Program

Qualifications

• Two years of experience in a similar role in a healthcare environment or equivalent education may be considered.

Responsibilities

• Provide high-priority secretarial support to clinical work of physicians.
• Manage patient records, appointment notifications, and patient inquiries.
• Attend administrative meetings and offer support in clinic operations.

Skills

Efficient secretarial services

Communication skills

Ability to liaise with healthcare professionals

Education

Medical Secretary Diploma

Job description

Job Code: 21025
Status: Full Time
Location: Providence Care Hospital
Union: OPSEU 4104 Service Clerical
Wage: $32.41 - $33.45
Posting Period: December 11, 2025 - December 20, 2025

The Medical Secretary will provide efficient and effective secretarial services supporting the clinical work of the physicians. The Medical Secretary will assist in the maintenance and development of educational programs and materials for physicians and other health care professionals.

Education & Experience

• Medical Secretary Diploma
• Two years of experience in a similar role in a health care environment
• Equivalent combination of education and experience may be considered

Position Duties & Responsibilities

• Ensures that the client and related clinical work receives the highest priority
• Informs Patient Records of patient attendance at appointments
• Acts as a receptionist, screening calls, dealing with clinic enquiries and transmitting essential information (including liaising with family practitioners, home care, families, etc.)
• Attends and participates in the Physical Medicine & Rehab (PMR) Service team’s, administrative and support staff meetings as required
• Provides coverage and support for other secretaries as directed by the Manager HIS

Why Work At Providence Care Hospital

• Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care
• A hospital striving for excellence in care, education and research
• Committed to people centred approach to care delivery
• Competitive salaries with excellent full-time benefits
• Healthcare of Ontario Pension Plan (HOOPP)
• State of the Art Building with on-site parking
• On-site café and cafeteria with a variety of food options
• Corporate and unit/service specific orientation for new hires
• Focus on Healthy Workplace & Culture of Quality
• Employee & Family Assistance Program
• Education, mentorship and bursary opportunities
• Fully affiliated with Queen’s University and St. Lawrence College and other academic institutions
• Located on the shores of Lake Ontario surrounded by park land and walking trails