Medical administrative assistant

Cindy Goebel, Bianca Naeeni; Hamilton; On-site; CAD 42,000 - 57,000; Full time

Job summary

The office is a physician's practice located on site in Hamilton, Ontario. The role requires English language proficiency and 2–3 years of related experience.

The successful candidate will coordinate information flow, manage mail and appointments, train staff, and maintain filing and inventory systems while ensuring confidentiality of medical records and accurate data entry. Strong communication skills, attention to detail, and organizational ability are essential to provide excellent customer

Qualifications

• Education: College/CEGEP or equivalent experience.
• Experience: 2 years to less than 3 years.
• On-site requirement: Work must be completed at the physical location, with no option to work remotely.
• Work setting: Physician's office.
• Computer knowledge: Electronic mail.

Responsibilities

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Train staff in procedures and in use of current software
• Maintain filing system
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• Initiate and maintain confidential medical files and records
• Perform data entry
• Provide customer service

Skills

Customer service

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Education

College/CEGEP or equivalent experience

Tools

Electronic mail

Job description

OVERVIEW

LANGUAGES

English

EDUCATION

• College/CEGEP
• or equivalent experience

EXPERIENCE

• 2 years to less than 3 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

WORK SETTING

• Physician's office

RESPONSIBILITIES

TASKS

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Train staff in procedures and in use of current software
• Maintain filing system
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• Initiate and maintain confidential medical files and records
• Perform data entry
• Provide customer service

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• Electronic mail

ADDITIONAL INFORMATION

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Attention to detail

PERSONAL SUITABILITY

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Judgement
• Organized
• Reliability
• Team player