Human Resources Officer

Community Living Essex County; Southwestern Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

A community support organization seeks a detail-oriented Human Resource Officer to manage HR functions including payroll, recruitment, and training. The successful candidate will ensure accurate handling of HR processes and maintain confidentiality in all communications. Responsibilities include processing payroll, supporting recruitment, and maintaining employee records. A post-secondary education in HR and relevant experience are preferred. This is a full-time, permanent role offering competitive compensation and a supportive work environment.

Qualifications

• Minimum two years of post-secondary education in Human Resources, Business Administration, or a related field.
• Minimum one year of experience in an HR administrative or officer-level role is preferred.
• Knowledge of HRIS systems, payroll software, and employee benefit administration.

Responsibilities

• Support ongoing updates to policies, ensuring accuracy and accessibility.
• Process bi-weekly payroll through a computerized system.
• Administer benefit and pension enrolment procedures.

Skills

Organizational skills

Communication skills

Time-management skills

Attention to detail

Microsoft Office Suite proficiency

Education

Post-secondary education in Human Resources or related field

Tools

HRIS systems

Payroll software

Job description

At Community Living Essex County, we are passionate about inclusion and belonging. As a fully accredited service provider supporting over 700 individuals with intellectual disabilities and their families, we partner with people so they can pursue their goals, experience independence, and live as active, valued members of community life.

Position: Human Resource Officer

Department: Human Resources
Status: Full-Time Permanent

Hours: In-Person, Monday to Friday, 8:30 am – 4:30 pm
Reports To: Manager, Human Resources

Salary: $24.69/hour

Job Summary

Community Living Essex County is seeking a detail-oriented and collaborative Human Resource Officer to join our team. This position plays a key role in supporting a wide range of HR functions, including payroll and benefits administration, recruitment, training coordination, leave tracking, and maintaining accurate and confidential employee records.

Working closely with the HR team, the successful candidate will contribute to the effective operation of the HR department by ensuring timely, accurate, and confidential handling of HR processes and communications.

Responsibilities

• Support ongoing updates to policies, procedures, and internal forms, ensuring accuracy and accessibility.
• Complete and submit workplace injury reports to the WSIB, coordinate follow-up documentation with management and track incidents.
• Maintain awareness of health and safety responsibilities and work in compliance with the Occupational Health and Safety Act.
• Process bi-weekly payroll through a computerized system; maintain and update employee information related to payroll.
• Support recruitment efforts by conducting interviews, completing reference checks, and preparing hiring packages.
• Assist with the onboarding process to ensure a smooth and welcoming experience for new employees.
• Administer benefit and pension enrolment procedures, address employee inquiries, review monthly billing, and submit necessary updates.
• Maintain accurate, confidential employee files and personnel records.
• Coordinate and input changes to employee information in the Human Resources Information System (HRIS).
• Process employee leave requests (e.g., maternity, sick, personal) and ensure systems are kept current.
• Prepare reports on workplace injuries, training, attendance, hiring, and terminations as required.
• Coordinate mandatory training through the agency’s digital learning management system.
• Upload training content, monitor completion, and update training packages as required.
• Provide administrative and research assistance to the Director, Human Resources for departmental projects.
• Draft confidential correspondence and assist with the preparation of documentation related to HR functions.
• Demonstrate professionalism, confidentiality, discretion, and commitment to continuous learning and self-development.

Qualifications

An equivalent combination of education and relevant experience may be considered.

• Minimum two (2) year post-secondary education in Human Resources, Business Administration, or a related field.
• Minimum one (1) year of experience in an HR administrative or officer-level role is preferred.
• Knowledge of HRIS systems, payroll software, and employee benefit administration.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail, ability to handle sensitive information with confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Satisfactory Vulnerable Sector Police Clearance and drivers abstract.
• Demonstrated ability to understand employment legislation.
• Knowledge and experience in WSIB administration and leave management will be considered an asset.

Closing Date

Monday December 15, at 4:30pm

Equal Opportunity

Community Living Essex County is an equal opportunity employer committed to equity, inclusion, dignity, and the value of every person. We welcome and encourage applications from individuals of all backgrounds, including Indigenous peoples, persons with disabilities, members of visible minority groups, and those with diverse lived experiences.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, accommodation is available upon request throughout the recruitment and selection process. Candidates requiring accommodation will be supported confidentially.

All personal information collected during the recruitment process will be handled in compliance with applicable privacy legislation.

We are committed to creating an accessible, supportive workplace where employees feel valued, respected, and able to contribute fully.